OFFICE MANAGER / EXECUTIVE ASSISTANT

Job Description

OFFICE MANAGER / EXECUTIVE ASSISTANT

Full-Time | On-Site Starting Salary: $60,000 We are seeking a highly organized, detail-driven Office Manager / Executive Assistant to serve as the operational backbone of a fast-growing company. This is a high-trust, high-responsibility role supporting executive leadership across finance, operations, logistics, compliance, and administration. This role is ideal for someone who thrives on structure, systems, and ownership .

KEY RESPONSIBILITIES

Accounting, Finance & Admin Daily management of QuickBooks Send and track bank wires Create and manage purchase orders Support tax collection and compliance Track insurance policies and ensure compliance Systems, Data & Organization Advanced Excel work (trackers, dashboards, reports) Transfer whiteboard planning into Excel and keep current Maintain corporate master to-do list and hold accountability Logistics & Supply Chain Book domestic freight and trucking Coordinate air and ocean freight from China Place and manage China supply orders Legal & IP Search and file trademarks HR & Company Operations HR coordination and compliance support Employee records and onboarding assistance Coordinate company events (Christmas party, team events) Executive & Personal Support Book business and personal travel Calendar management and executive support Light copywriting and special projects

REQUIRED SKILLS

Expert-level QuickBooks Advanced Excel skills Exceptional organization and follow-through High level of discretion and professionalism Ability to manage multiple priorities independently

LOCATION

On-site only (not remote)

WHY THIS ROLE

$60,000 starting salary Leadership-facing, high-impact position Real ownership and responsibility Long-term growth opportunity #J-18808-Ljbffr Wild Card, Inc