Accounts Payable Specialist

Join a high-performing, winning team navigating a rapidly expanding trajectory in the luxury hospitality sector. Strong career growth and mentorship opportunity. This is a "performance-first" culture driven by extreme ownership, providing direct exposure to senior leadership. Play a role in shaping the accounting department’s processes and procedures. Why this job – AP/AR SPECIALIST: Join this premier, global luxury travel and design firm as their new Accounts Payable & Accounts Receivable Specialist. This role is perfect for a highly organized, detail-oriented professional who thrives in a fast-paced, multi-entity environment with seasonal volume fluctuations. Reporting directly to senior leadership, you will play a critical role in maintaining accurate financial records, supporting cash flow management, and establishing standardized, professional communication with internal destination teams, guests, and vendors. If you have a strong customer service mindset and a passion for process improvement, this is the perfect career move. What You'll Actually Do: Take full ownership of all accounts receivable, including generating customer invoices, monitoring aging reports, and managing collection activities. Manage the accounts payable inbox, ensuring flawless coding accuracy across multiple locations and entities. Execute weekly vendor payment runs and coordinate payments to property owners, service providers, and hospitality partners. Record and reconcile daily cash receipts and disbursements, and assist with bank and credit card reconciliations. Handle 1099 processing and vendor setup, maintaining accurate records and W-9 documentation. Partner closely with operations, reservations, and sales teams to ensure accurate billing, guest deposits, and owner-related receivables. Identify opportunities to improve efficiency and support accounting system enhancements or process automation initiatives. Prepare weekly accounts receivable and collections reporting to assist with cash flow forecasting. To Be Successful in This Role, You Will Need: Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred. 3+ years of hands‑on accounts payable and accounts receivable experience. Strong understanding of accounting principles, department/job tracking, and cost accounting. Exceptional attention to detail and accuracy, ensuring trustworthy numbers that build team confidence. Outstanding customer service orientation and professional demeanor when interacting with guests, property owners, and vendors. Deep proficiency with Excel and ERP systems; prior experience with Sage Intacct and Bill.com is highly valued. Experience in hospitality, luxury travel, property management, vacation rentals, or a similar multi-location, job-costing environment is strongly preferred. Where and How Much: Target Compensation: $65K to $70K base salary. Bonus & Perks: 15% annual bonus opportunity, Unlimited PTO, comprehensive insurance coverage, and 401(k) matching. #J-18808-Ljbffr J2T Recruiting