Executive Assistant and Policy Associate

Executive Assistant And Policy Associate

Join our team as an Executive Assistant and Policy Associate Program: Administration Location: San Francisco, CA Reports to: Co-CEOs Status: Full-time, Exempt, On-site Salary: $85,000-$95,000

About Community Forward SF: Community Forward SF is defining radical care for San Francisco's most vulnerable women and people experiencing homelessness by providing essential housing, mental health services, and crisis response. From operating the city's only 24-hour women's drop-in center to leading a bold campaign to launch a new women's center, we fight for housing justice, racial equity, and gender liberation—not just survival, but dignity. As we expand our footprint and deepen our impact, we are seeking a detail-oriented and mission-driven Executive Assistant to support our leadership team and ensure smooth, effective operations across the organization.

Your Impact As The Executive Assistant And Policy Associate: The Executive Assistant and Policy Associate will be the organizational backbone for Community Forward SF's Co-CEOs, Chief of Staff, and Board of Directors. You will ensure the leadership team operates efficiently, manage key administrative and communications functions, and support fundraising and policy-related work that advances our mission. This role is ideal for someone who is highly organized, proactive, and thrives in a fast-paced nonprofit environment. A background in public policy or knowledge of San Francisco's policy landscape is a plus, as this position intersects with board relations, fundraising, and external communications.

What You Will Do:

• Executive & Board Support: Provide high-level administrative support to the Co-CEOs, Chief of Staff, and senior leadership team. Coordinate Board of Directors meetings, prepare and distribute materials, and manage scheduling and communications. Serve as a key point of contact for internal and external stakeholders, ensuring professionalism and discretion. Organize and prioritize critical issues and required information for the C-team to facilitate efficient decision-making. Anticipates needs and provides support to ensure the C-team is knowledgeable of current project progress and the removal of roadblocks. Ensures the C-team involvement in decision-making processes takes place at key times, where their input and authority are most needed. Ensure high levels of discretion and confidentiality at all times.
• Public Affairs & Marketing Support: Prepare and review reports, presentations, and data analysis for internal and external stakeholders. Review policy documents and prepare summaries for leadership review. Contribute to the planning and execution of donor events and fundraising campaigns. Draft, edit, and distribute donor communications such as newsletters, thank-you notes, and social media content. Manage the organization's social media channels and maintain promotional materials.
• Operations & Office Management: Manage and coordinate special projects and initiatives as assigned by the C-team. Manage scheduling, logistics, and coordination for leadership meetings. Set up AV, ensure there is an AI notetaker connected, and provide detailed notes and action items to Co-CEOs for follow up. Work closely with Operations Coordinator to ensure a clean, welcoming office common areas and ensure smooth day-to-day office operations. Assist with coordinating staff events, celebrations, and team appreciation activities. Support the production of monthly internal newsletters and cross-departmental communications.

Ready To Make An Impact? Apply Now! Please upload your resume and a cover letter to our application portal. In your cover letter, share why this role excites you and how your skills and experiences will contribute to Community Forward SF's mission.

Disclaimers: Community Forward SF (CFSF) reserves the right to revise job descriptions or work hours as required. The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. Essential job duties are intended to describe those functions that are primary to the performance of this job. Other job duties include those that are considered secondary to the overall purpose of this position. Employees holding this position will be required to perform any other job-related duties as requested by the supervisor and management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability. All jobs are subject to contract funding availability. CFSF will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made. After making a conditional offer and running a background check, if CFSF is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

Requirements: Bachelor's degree required. 3–5 years of relevant administrative or executive support experience, ideally in a nonprofit or mission-driven organization. Background in public policy or familiarity with San Francisco's policy landscape is a plus, especially in areas related to housing, social services, or gender justice. Strong written and verbal communication skills, including professional correspondence and social media writing. High proficiency with Microsoft Office Suite, Google Workspace, and ability to learn donor management and project management software. Excellent organizational and time management skills; ability to juggle multiple priorities and meet deadlines. Professional presence and discretion in handling sensitive information. Collaborative and adaptable team player with strong interpersonal skills. Self-motivated, resourceful, and solutions-oriented.

Benefits: Why You'll Love Working Here At Community Forward SF, we believe in creating a workplace rooted in care, equity, and dignity—for both our clients and our team. As Executive Assistant, you will gain hands-on experience across administration, fundraising, and policy-related work, while supporting a leadership team committed to building a San Francisco where everyone has a safe place to heal, grow, and thrive. Specific Workplace Benefits 403(b) retirement plans with a 3% match Medical, dental, vision insurance policies (Up to 100% employee coverage for medical with specific plans) Employee Assistance Programs (EAP) Healthcare/Medical, Commuter, Parking, and Dependent Care pre-tax FSAs Life insurance: at one year's salary Employee discount program with LifeMart Paid Time Off Vacation: 10 days the first year, 15 days in years two and three, 20 days in years 4-10, and 25 days for 11+ years. Flex Time: 3-days per year Paid holidays: 11 paid holidays and 3 floating holidays Sick leave & family leave: 10 days per year