Assistant Director of Events, Office of the President

Assistant Director of Events, Office of the President Position Title: Assistant Director of Events, Office of the President The University at Buffalo is seeking a highly organized, personable, and energetic Assistant Director of Events to support the planning and execution of a wide range of high‑profile events hosted by the Office of the President and Office of University Events . The office coordinates roughly 150 events per year, including commencements, award ceremonies, speaking engagements, and both small and large‑scale receptions and dinners. Events are highly visible and are held at various locations on and off campus. This position plays a key role in advancing the university’s strategic goals while enhancing relationships with students, faculty, staff, alumni, donors, and other distinguished guests. Key Responsibilities Presidential Events Manage all aspects of planning and executing a wide variety of events, including institutional, presidential, and university‑wide events hosted by the president and/or their spouse. Specific duties include guest list strategy, invitation design and distribution, event promotion, venue and physical setup configuration, program logistics, guest registration upon arrival, catering, entertainment, photography, and decorations. Serve as the primary point of contact and staff presence at events, ensuring high‑level hospitality for a variety of guests, including alumni, donors, community leaders, faculty, staff, students, and government officials. Provide leadership in managing event logistics to ensure that all event components meet university standards. Collaborate with various university offices, including University Advancement, the Office of the Provost, University Communications, Three Pillars Catering, and University Facilities, to successfully execute events. Foster strong working relationships to ensure alignment and efficiency in event planning. Collaborate with event coordinators and stakeholders to design event layouts and diagrams; manage on‑site setup of facilities for events. Manage post‑event follow‑up, including updating guest records, distributing related communications, and debriefing with relevant parties to assess event success and areas for improvement. Manage digital platforms to help in the event planning process including: Formstack for survey and registration needs, EMS for logistics support, etc. Communicate and consult with the president’s spouse in the planning and implementation of presidential events. Implement updates and upkeep to presidential venues, as directed, with attention to the functional usage of the space. Represent the Director and Associate Directors as needed in meetings and communications with internal and external stakeholders. Take on additional special projects as assigned. Contribute to cross‑functional team projects and initiatives as needed. Perform related duties within the department to support office objectives. Non‑standard hours, i.e., night and weekend hours, are a routine requirement for this position. Minimum Qualifications Two years of progressively responsible experience in planning and implementing events and project management. Excellent verbal and written communication skills, social interaction skills, attention to detail, creativity, teamwork, problem solving, and knowledge of social protocol. Preferred Qualifications Awareness and understanding of the multiple and diverse constituencies with which the university interacts, and the importance of appropriate cultivation and stewardship of those relationships. Benefits Our benefits prioritize your well‑being and success to enhance every aspect of your life. Salary Range $60,000 Job Type Full‑Time Campus North Campus University at Buffalo is an affirmative action/equal opportunity employer and welcomes all to apply, including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at View email address on click.appcast.io or by phone View phone number on click.appcast.io. #J-18808-Ljbffr State University of New York at Buffalo