Executive Assistant to Co-CEO & Corporate Development

Job Description

Job Description

Position Summary

The Executive Assistant provides high-level administrative support to the Co-Chief Executive Officer (CEO) and the Corporate Development team. This individual is responsible for managing schedules, coordinating meetings and travel, preparing materials, and providing day-to-day administrative support to help the Co-CEO and Corporate Development team operate the business efficiently. There will be need to be close collaboration with the Executive Assistant that supports the other Co-CEO in the Wellesley, MA office.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment with changing priorities. This position requires professionalism, sound judgment, and the ability to handle confidential and sensitive business information.

Key Responsibilities

CEO Support

· Manage the CEO’s calendar, including scheduling and coordinating internal and external meetings.

· Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.

· Proactively manage scheduling conflicts, changes, and meeting priorities.

· Prepare and organize meeting materials, presentations, correspondence, and other documents.

· Coordinate meetings and communications with senior executives, board members, investors, business partners, and other external stakeholders.

· Assist with meeting logistics and follow-up items as needed.

· Process expense reports, invoices, and other administrative documentation.

· Maintain executive files, contacts, and other confidential information.

· Coordinate executive meetings, dinners, events, and off-site activities.

· Provide general administrative and project support to the CEO as needed.

Corporate Development Support

· Provide administrative support to members of the Corporate Development team.

· Coordinate internal and external meetings related to acquisitions, investments, partnerships, and other strategic initiatives.

· Manage calendars and assist with travel arrangements for members of the Corporate Development team.

· Coordinate meetings and communications with investment banks, advisors, consultants, legal counsel, potential acquisition targets, and other external parties.

· Assist with the preparation, formatting, and organization of presentations, meeting materials, and other documents.

· Help coordinate diligence meetings, management presentations, and other transaction-related activities.

· Maintain organized electronic files and assist with document management for active and prospective transactions.

· Process expense reports and invoices and provide other administrative support to the team.

· Coordinate day-to-day administration of the 8-person NYC office space

· Assist with special projects and team initiatives as needed.

Qualifications

· Bachelor’s degree preferred or equivalent combination of education and relevant experience.

· 5+ years of Executive Assistant or senior-level administrative support experience preferred.

· Prior experience supporting a CEO, C-suite executive, or other senior leader strongly preferred.

· Experience supporting multiple executives or a team in addition to a senior executive preferred.

· Experience in financial services, private equity, investment banking, corporate development, professional services, or a similar fast-paced corporate environment is a plus.

· Strong experience managing complex calendars, executive travel, and meeting coordination.

· Exceptional organizational and time-management skills with strong attention to detail.

· Ability to prioritize multiple requests and adapt quickly to changing schedules and business needs.

· Excellent written and verbal communication skills.

· Strong judgment, professionalism, and discretion when handling confidential and sensitive information.

· Proactive, resourceful, dependable, and able to work independently.

· Strong interpersonal skills and ability to interact professionally with senior executives and external stakeholders.

· Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.

Work Environment

This is a full-time, in-office position based in New York City. Regular and reliable in-office attendance is an essential component of the role given the position’s direct support of the Co-CEO and Corporate Development team. Flexibility outside of normal business hours may occasionally be required based on executive travel, meetings, transaction activity, and other business needs.