Tenant Coordinator

Job Description

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.


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Position Summary:
We have an exciting opportunity to join our team as a Tenant Coordinator.


Working with in-house engineering staff and landlord representatives, as appropriate, the Tenant Coordinator will facilitate repairs to lighting fixtures, furniture, and building systems for the Medical Centers off-campus portfolio of clinical, research, and administrative office space

Job Responsibilities:

• Recordkeeping. Oversees the monitoring and maintenance of records.Ensures that records are completed and relevant paperwork is kept in the office. Ensures that records are maintained for all supplies ordered and received. Maintains price quotes, tracks dates ordered/received, and maintains a current list of vendors.
• Safety. Identifies unsafe conditions in work areas and takes appropriate action to ensure safety of self and others. Identifies potential safety hazards of problems in work areas. Takes appropriate measures for safety of self and others in work area.Communicates information concerning unsafe conditions to supervisor. Must be available to respond to emergency calls after hours and on weekends.
• Performs other duties as assigned.
• Floor Inspections. Carries out daily floor and systems inspections.Inspects buildings daily to ensure cleanliness and to determine need or extent of service required.Takes appropriate measures for safety of self and others in work area. Coordinates inspections with building staff as needed.
• Office Maintenance Keeps offices and common areas in clean and orderly condition.Confirms that the hallways and stairs are swept and mopped, as required. Confirms that trash and garbage containers are emptied on a regular basis.
• Heat and Hot Water Systems. Monitors heat and hot water systems in off-campus properties.Ensures heating and hot water systems are functioning properly at all times.Notifies building management if there is a problem with the heat or hot water system.Confirms that repairs from outside vendors are performed in a timely manner.
• Repairs. Directs repairs to appliances and fixtures.Responds to assignments in order by the date and time received unless otherwise instructed. Provides timely explanations when unavoidable delays are encountered. Performs repairs to appliances and fixtures. Responds promptly to phone calls and pages from supervisor as well as on-site staff. Keeps supervisor advised of activities and problems or potential problems.Must be available to respond to calls and coordinate repairs after hours and on weekends.
• Work of Contractors. Monitors all work performed by outside contractors (e.g. painters, cleaners, and HVAC) to ensure quality and completeness.Ensures all work performed meets quality standards. Keeps supervisor informed of progress or discrepancies.
• Maintenance of Equipment /Supplies. Monitors maintenance of equipment to ensure safe, efficient operations. Ensures adequate inventory and usage of supplies. Ensures that equipment in good working order and keeps equipment clean. Oversees that equipment and supplies are properly inventoried.Informs management of equipment/supplies needed. Ensures that equipment /supplies are utilized in an efficient manner. Accepts and signs for equipment and supply deliveries after ensuring that order is complete.

Minimum Qualifications:

• Bachelors Degree
• 3 years building maintenance experience in a residential or commercial building is required.
• General knowledge of building systems such as plumbing, electrical, carpentry, air conditioning, heat and hot water is essential.

Preferred Qualifications:

• Commercial building maintenance experience is preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.


NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,299.99 - $68,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here