Administrative Assistant

About Our Firm

Lighthouse Financial Advisors, Inc. is a comprehensive, fee-only wealth management and tax planning firm serving clients from our Red Bank, NJ office. For more than 25 years, we have provided comprehensive, personalized guidance across financial planning, investments, and tax preparation all under one roof.

As a fiduciary practice, we are committed to acting in our clients best interests at all times. Our team takes a thoughtful, relationship-driven approach to helping clients navigate important financial decisions and we value professionalism, accountability, collaboration and genuine client service.

We are seeking a warm, polished Administrative Assistant to serve as a welcoming first point of contact for our clients and help keep our office running smoothly. This role is ideal for someone who enjoys being organized, helping others, and taking pride in the details that make a professional office function well from coordinating schedules and answering phones to preparing mailings and supporting day-to-day client needs.

You will work closely with our Director of Client Outcomes and Financial Planning team in a collaborative, client-focused environment. While this is a hands-on administrative role, it offers variety in the workday and exposure to the operations of a comprehensive wealth management and tax planning firm.

Serve as a welcoming first point of contact for clients in person and by phone, providing a professional and helpful office experience

Manage scheduling, appointments, and calendar coordination for advisors and clients

Monitor, triage, and respond to emails on behalf of the team as appropriate

Answer and direct incoming phone calls; take accurate messages and follow up as

Attend and support client meetings, including preparing materials and assisting with follow-up

Collaborate with the Director of Client Outcomes and Advisory team on daily operations and special projects

Prepare and process routine client correspondence, forms, and various custodial paperwork.

Maintain accurate client information, activity notes, and tasks within the firms CRM system

Scan, organize, and maintain client records and documents in accordance with firm procedures and confidentiality standards

Handle general office administration, including mailings, shipping, filing, supply inventory, and occasional local errands

Warm, professional communication and interpersonal skills

Energetic, proactive, and can-do attitude

Strong organizational skills with the ability to manage multiple tasks and processes efficiently

Ability to thrive in a deadline-driven environment, including tax season

Proficiency in Microsoft Office (Word, Excel, Outlook)

Experience with scheduling and calendar management

Client-facing experience preferred

Reliable, punctual, and detail-oriented

Financial services or professional office experience preferred

MondayFriday, 8:45 AM 5:00 PM (full-time)

Paid overtime during tax season

Competitive compensation commensurate with experience

Medical insurance, 401(k), profit sharing, and paid time off

Please submit your resume along with your salary expectations to:

Email: View email address on click.appcast.io

Web:

Lighthouse Financial Advisors, Inc. is an equal opportunity employer.