Administrative Assistant / Receptionist

Administrative Assistant / Receptionist

Location: Swedesboro, NJ

About the Job

This is your opportunity to lead, influence, and innovate . You’ll partner with leaders across the plant, coach employees and bring new ideas to life. If you’re energized by continuous improvement, the ability to make a difference, being part of a dynamic team of leaders, and working for an employer of choice - then this with role is for you!

Duties & Responsibilities

• Answering, screening, and transferring incoming phone calls
• Receiving and directing visitors and clients
• Monitor/double check proper coding for daily attendance of hourly staff against system reports
• Assist department heads in entering paper timesheets into system
• Travel reservations and arrangements for corporate visitors
• Consolidate weekly and monthly power point presentations from each Department manager for leadership presentations
• Administering the training tracking system in the HRIS system for all HR and Safety training as well as any other training provided such as OJT.
• Coordinating customer and supplier facility visits and ensuring all elements such as itineraries, meeting room setup, entertainment meals etc., are organized and successfully executed
• Ensuring the aesthetic presentation of the office, kitchen and meeting room areas are maintained at a high standard
• Maintain company auto/van log, reservations, keys and registration/insurance paperwork
• Performing general clerical duties including photocopying, fax, and mailing
• Opening, sorting, and distributing incoming correspondence
• Maintaining office supply inventories, as well as the marketing and culinary storage areas
• Recording and publishing meeting minutes
• Using discretion and confidentiality in handling management matters
• In conjunction with department managers, producing the Company newsletter
• Coordinating maintenance of office equipment
• Coordinating and maintaining records for key cards
• Supports the COO and plant leadership as needed
• Process all incoming mail at Lakeside facility
• Performs other duties as assigned within scope and ability

Requirements/Education/Experience/Skills)

• High School Diploma required; associate degree preferred
• 3 – 5 years of experience in an administrative role
• Strong communication skills both verbal and written
• Strong Microsoft Office skills specifically Word, Excel, Outlook, & PowerPoint
• Fluent in English (speaking/writing/reading), bilingual
• Ability to problem solving
• Self-started, able to take tasks and run with them
• Detail oriented

Skills & Knowledge

• Computer skills and knowledge of relevant software
• Knowledge of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management

What Sets Us Apart

• Established Food Industry Corporation with multiple US locations
• Stability of a Family-Owned Company for the last 40+ years
• Global opportunities across a fast-growing international corporation
• A true family environment where people care - about the work and each other
• A high-energy, collaborative, team‑driven culture focused on Customer Service, Employee Safety and Product Quality

Employee Benefits

• Competitive Compensation Plans
• Comprehensive Insurance Benefits
• Robust 401K Plan
• Employee Development, Continuing Education, Tuition Reimbursement
• Generous Paid Time Off
• Community Involvement Opportunities
• Company Store to purchase our meat at discounts for your family
• Myriad of additional employee discounts (cell phone, hotels, airfare, Broadway shows/event tickets etc.)
• Employee Events and Recognition Programs

Salary Range: $50k-$60k

This range represents the expected base salary rate for this position. Actual compensation will depend on experience, skills, and other factors. This role is eligible for a comprehensive benefits package including health insurance, retirement plans, and paid time off.