Sr. Legal Collections & Billing Specialist

Job Description

Job Description

Senior Legal Collections & Billing Specialist

Fort Lauderdale, FL | Onsite | Full time | Exempt | Salaried | $60,000 - $70,000

Mayersohn Law Group, P.A. is seeking an experienced Legal Collections & Billing Specialist with strong law firm billing experience, hands-on Clio experience, and end-to-end billing cycle management, including collections. You will oversee billing from time entry review through collections, maintain accurate financial records, and support the firm's financial operations with accuracy and precision.

The ideal candidate is a disciplined, detail‑driven billing professional who takes full ownership of the billing cycle from start to finish. They proactively identify and resolve billing issues before invoices go out, manage client inquiries and disputes with professionalism and diplomacy, and maintain exceptional accuracy in a fast‑paced law firm environment. This role requires someone who is organized, accountable, ethical, and responsive, with strong follow‑through and the ability to manage multiple priorities independently.

At MLG, billing is treated as a mission-critical function and supported by clear processes, strong systems, and leadership that values accountability. You'll join a stable, AV-rated, NAMWOLF-certified firm with a calm, professional environment, medical, dental, vision, and 401(k) benefits, 10 days of PTO, and paid holidays.

• Review daily time entries for accuracy, completeness, grammar, and spelling.
• Review attorney and legal staff time entries before billing to ensure descriptions are clear, accurate, and client-friendly.
• Communicate with attorneys to ensure timely corrections and compliance with time entry expectations.
• Generate and revise pre-bills in Clio.
• Prepare and finalize invoices in compliance with billing guidelines.
• Ensure invoices are delivered no less than every two weeks and track receipt confirmation by the proper party.
• Process payments by credit card, wire, and check.
• Monitor trust and retainer balances and post in compliance with trust accounting rules, where applicable.
• Handle chargebacks, disputes, refunds, and adjustments with approval.
• Track outstanding balances and conduct collections professionally.
• Support monthly reporting and reconciliation.
• Respond to billing inquiries and resolve discrepancies efficiently.

• Legal billing experience required.
• Legal collections experience with FDCPA knowledge required.
• Hands-on billing experience in Clio required.
• Understanding of basic accounting and trust accounting.
• Proficiency with legal billing software, timekeeping systems, and Microsoft Office.
• Strong attention to detail, accuracy, and communication skills.
• Ability to work independently and stay organized in a deadline-driven environment.
• Professional, discreet, and solution-oriented approach.

Mayersohn Law Group, P.A. is an AV-rated, NAMWOLF-certified South Florida law firm known for excellence in litigation. Founded by Leah Mayersohn, a former prosecutor with decades of high-stakes trial experience, the firm represents clients in Criminal Law, Family Law, Real Estate, and Commercial Litigation.

At MLG, our mission is simple: Relentless where it matters. Deliberate at every turn. This philosophy shapes how we approach every case—pursuing outcomes with tenacity while applying thoughtful, strategic judgment at each step.

Our work is guided by our PATHS core values:

- Purposeful: Every action is intentional and moves the case forward
- Accountable: We take ownership from intake through resolution
- Trustworthy: We handle every matter with discretion and care
- Honest: We communicate clearly, directly, and truthfully
- Strategic: We apply sound judgment and real-world thinking to every case

Our team operates in a direct, fast-paced, and solutions-focused environment. We value professionals who communicate clearly, accept candid feedback, and stay focused on achieving results.

We are continuing to grow our litigation team while strengthening our systems, operations, and client service standards. Our firm is built on professionalism, accountability, and strategic execution, with a clear focus on delivering results for our clients.