Bookkeeper/ Office Assistant
Mona Shah & Associates Global Attorneys at Law
Job Description
Job Description
Bookkeeper / Office Assistant
Mona Shah & Partners (MSP) is seeking an organized, detail-oriented Bookkeeper / Office Assistant to support our office operations and financial administration.
Responsibilities:
- Manage bookkeeping using QuickBooks Online (Intuit)
- Coordinate with the company's CPA and maintain accurate financial records
- Generate and send client invoices; follow up on outstanding balances
- Respond to client billing inquiries
- Ensure timely payment of bills and handle banking transactions, deposits, and reconciliations
- Maintain compliance with financial recordkeeping requirements
- Update and maintain client financial information and records
- Schedule appointments and manage attorney calendars
- Answer phones, greet clients and visitors, and provide general administrative support
- Prepare, scan, print, file, and organize documents; assist with mail and courier services (Post Office/FedEx)
- Convert and format documents as needed
- Communicate effectively with attorneys and staff while supporting team needs
Qualifications:
- Strong proficiency in QuickBooks Online (required)
- Advanced knowledge of Microsoft Word, Excel, Outlook 365, and Adobe Acrobat
- Excellent English communication, grammar, and organizational skills
- Ability to multitask, prioritize, and work effectively in a fast-paced environment
- Strong problem-solving skills, attention to detail, and professional judgment
- Team-oriented with a positive attitude and excellent interpersonal skills
Vacancy posted 3 days ago
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