Office Assistant

Office Assistant

NORCAL Ambulance is looking to add an Office Assistant to our rapidly growing team!

Hours: Full Time (Monday - Friday)

Pay: $18

Reports to: HR Supervisor

Education/Experience: High school diploma or general education degree (GED) in progress.

Skills:

• Oral & Written Communication
• Customer Service
• Self Motivated
• Computer Literacy & Reading
• Independent/Group Worker
• Technical Communication
• Organization
• Strong Work Ethic
• Attention to Detail
• Typing
• Confidentiality

Basic Functions: To support the Human Resources Team in all areas of the department.

Responsibilities:

1. Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed

2. Mail runs and distributes incoming mail

3. Scan all documents and records into employee personnel files. Ensure that all documents are promptly and properly filed in correct employee files. Maintain all document storage information and destruction schedule. Perform monthly and annual auditing of personnel files.

4. Create and maintain all employee personnel files (electronic and physical files)

5. Process all new hire paperwork and prepare new file for new employees.

6. May assist with on-boarding and new hire paperwork.

7. Maintain and organize office kitchens, training rooms, conference rooms and other gathering areas as requested. Restock drawers, refrigerators, cabinets and organize new supplies. Assist in tracking items supply and restock requests.

8. Setup and breakdown of orientations, training and other special events and office lunches.

9. Receive and review Supply Orders (Costco, Staples, Amazon, etc.,) upon delivery and put away supplies, distribute to areas in need.

10. Input new hires into operational systems (Flyers, Operative IQ, MDAI, Samsara)

11. Add, remove and maintain I-9 Binders (physical copies).

12. Make new hire orientation, benefit and recruitment packets.

13. Maintain Company phone list and office phone extension list.

14. Assist in uniform exchanges, taking badge photos and printing badges for new hires and additional requests during orientation.