Contracts Admin. Assistant

Job Description

Job Description

Job Title: Contracts Administrative Assistant Location: Livermore, CAPayrate: $28/HR Schedule: Part-time | Temp-to-Hire (TTH) Position Summary The Contract Associate provides essential administrative and accounting support for construction projects. This role handles contracts, compliance documentation, vendor coordination, and fleet management. Success requires strong organizational skills, attention to detail, and the ability to independently manage multiple responsibilities in a fast-paced construction environment. Key Responsibilities Pre-Liens

• Complete and process pre-lien templates accurately and timely
• Route documents for internal approval
• Mail pre-liens via certified mail

Preliminary Information Sheets

• Coordinate with Project Managers and contractors to gather required project information
• Ensure pre-lien information is completed within 20 days of jobsite arrival

Job Contracts Administration

• Set up and maintain job folders
• Update and distribute job information files to company users
• Maintain and update job number files

Subcontracts Administration

• Prepare subcontract templates (contracts, COI, scope of work documents)
• Distribute documents to Project Managers and contractors
• Track, reconcile, and process invoices related to contracts for payment
• Complete project close-out procedures

Waivers

• Prepare and distribute waivers for pre-liened projects monthly
• Track receipt of signed and approved waivers
• File documentation appropriately

Vendor Contracts & Applications

• Coordinate with vendors to renew/establish contracts and applications

OCIP Reporting

• Complete required project reporting on appropriate websites monthly
• Monitor and close out projects upon completion

Payroll / Accounts Payable Backup

• Provide support for payroll and AP functions
• Utilize Pro-Contractor or similar construction accounting software

Required Skills & Qualifications

• Proficient in 10-key by touch and typing
• Strong working knowledge of Microsoft Office Suite (including Outlook)
• Exceptional attention to detail and organizational skills
• Ability to work independently with minimal supervision
• Comfortable with electronic filing systems and shared drives
• Able to read and understand company contracts and related documentation

Preferred Qualifications

• Experience with Pro-Contractor or similar construction accounting software
• Knowledge of construction accounting (AP, union payroll)
• Prior experience in construction administration or contract coordination

Work Environment

• Fast-paced construction office environment
• Ability to manage multiple projects and deadlines simultaneously
• Frequent communication with Project Managers, contractors, vendors, and internal staff

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.