Purchasing Coordinator

Job Title: Purchasing Coordinator

We are seeking a detail-oriented


Purchasing Coordinator


to join our team on a


3-month contract


to support coverage for an employee on intermittent leave. This role has potential for extension or conversion based on business needs.

This position plays a key role in ensuring timely procurement, order management, and vendor coordination across a high-volume SKU environment.

Compensation & Schedule

• 
  
  
  
  
  Pay Rate:
  
  
  $30 an hour
  
  
  
  



• 
  
  
  
  
  Duration:
  
  
  3 months (with potential extension or conversion)
  
  
  
  



• 
  
  
  
  
  Schedule:
  
  
  Monday-Friday, 8:00 AM - 5:00 PM
  
  
  
  



• 
  
  
  
  
  Work Environment:
  
  
  Fully remote (must reside within 50 miles) (equipment provided; occasional onsite training if needed)
  
  
  
  



• 
  
  
  
  
  Location: Irvine, CA
  
  
  
  
  

Key Responsibilities

• 
  
  
  Manage and monitor a
  
  
  shared procurement email inbox
  
  
  , ensuring timely review and delegation of requests, vendor responses, and updates
  
  
  
  



• 
  
  
  Process
  
  
  purchase orders and acknowledgments
  
  
  using Microsoft Dynamics (2016)
  
  
  
  



• 
  
  
  Send
  
  
  order confirmations and shipment notifications
  
  
  to vendors
  
  
  
  



• 
  
  
  Track and follow up on orders using ERP reports and automated tracking tools
  
  
  
  



• 
  
  
  Maintain inventory levels by reviewing
  
  
  out-of-stock and replenishment reports
  
  
  
  
  
  



• 
  
  
  Coordinate with
  
  
  established national and international vendors
  
  
  
  
  
  



• 
  
  
  Respond to
  
  
  internal requests from sales teams
  
  
  and external inquiries in a timely manner
  
  
  
  



• 
  
  
  Prioritize and execute orders based on sales team direction and inventory needs
  
  
  
  



• 
  
  
  Manage a product catalog of approximately
  
  
  3,500 SKUs
  
  
  , with daily focus on 25-30 active items
  
  
  
  



• 
  
  
  Support priority allocation decisions, including rare cases tied to
  
  
  Defense Priority Allocation System (DPAS)
  
  
  requirements
  
  
  
  

Daily Workflow

• 
  
  
  Review shared inbox for incoming requests, changes, and vendor communications
  
  
  
  



• 
  
  
  Follow up on late orders and monitor automated ERP reports
  
  
  
  



• 
  
  
  Process order acknowledgments and confirm shipments
  
  
  
  



• 
  
  
  Place new purchase orders based on replenishment needs and inventory levels
  
  
  
  



• 
  
  
  Address incoming sales and external requests, ensuring visibility and responsiveness
  
  
  
  



• 
  
  
  Prioritize urgent orders and repeat workflow cycles throughout the day
  
  
  
  

Qualifications

• 
  
  
  2-4 years of experience in
  
  
  purchasing, procurement, or supply chain coordination
  
  
  
  
  
  



• 
  
  
  Experience working with
  
  
  ERP systems (Microsoft Dynamics preferred)
  
  
  
  
  
  



• 
  
  
  Strong organizational skills with the ability to manage multiple priorities
  
  
  
  



• 
  
  
  Excellent communication and follow-up skills
  
  
  
  



• 
  
  
  Ability to work independently in a remote environment
  
  
  
  



• 
  
  
  Experience supporting high-volume SKU environments preferred
  
  
  
  

Additional Information

• 
  
  
  No RFQ experience required (pricing is standardized via system price lists)
  
  
  
  



• 
  
  
  Vendor sourcing is not required; this role works with
  
  
  pre-established suppliers
  
  
  
  
  
  



• 
  
  
  Industry experience in manufacturing is helpful but not required
  
  
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.