Administrative Assistant - Part-Time

Administrative Assistant

The Administrative Assistant is responsible for assisting the Parish Staff.

Ministerial Character

As beloved sons and daughters of God, we, the parish of Saint William, are called to proclaim, by word and deed, the Gospel of Jesus Christ, crucified and risen. By the guidance of the Holy Spirit and the grace of the Sacraments, we endeavor to lead all souls to heaven by fostering spiritual healing and equipping all people for the work of ministry.

We are a vibrant, growing parish seeking a full-time Administrative Assistant who is a strong servant leader with the ability to work creatively in a fast-paced environment. The Administrative Assistant will use this position to strengthen and uphold the Pastor's vision and become an effective member of the Saint William staff.

Essential Job Duties:

Pray for 30 minutes a day.

Support and uphold the philosophy of Catholic ministry and the mission of Saint William Catholic Church in both your professional and personal life.

Act as a witness to Gospel values by modeling the teachings of the Catholic Church.

Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.

Manage daily administrative activities in support of the pastor, including coordination and calendaring of events; filing, reviewing, and processing mail; screening and responding to calls and messages; drafting and preparing correspondence.

Ensure that all sacramental records for the parish are accurate and up-to-date.

Support the day-to-day operations of the parish front office.

Answer the phone

Welcome visitors

Provide information

Take accurate messages and route them to staff in a timely manner

Notify staff of a visitor's arrival

Handle incoming mail

Update internal telephone greetings as needed

Check voicemail

Compose and type letters in English and Spanish

Enter information in the parish database

Enter sacramental information in Registers and database

Print out sacramental certificates

Write receipts

Create forms needed for the Parish

Church Data Base postings

Catholic school verification

Administrative and clerical tasks

Accounting task as assigned

Scheduling Support

Faith Formation registration

All other duties, as assigned

Knowledge, Skills, and Abilities:

• Ability to provide excellent customer service and work effectively with staff, clergy, religious, and laity.
• Ability to operate various word-processing software, spreadsheets, and database programs.
• Ability to proficiently communicate in English and Spanish (conversing).
• Ability to organize, prioritize, and utilize effective time management techniques.
• Ability to maintain confidentiality at all times.
• Ability to carry out multiple tasks and meet deadlines.
• Ability to follow instructions furnished in verbal or written format.
• Ability to move heavy material.
• Skilled in Microsoft Office and cloud-based applications.

Requirements

Minimum Qualifications:

Education and Training:

High School Diploma or GED acceptable to the Texas Education Agency.

Experience:

Two (4) years of full-time wage-earning related work experience is required

Language:

English & Spanish

Catholic Requirement:

Must be a practicing Roman Catholic in good standing.

Licenses/Certifications:

Valid Texas Driver's license

Must be certified in the Diocese of Austin EIM within 60 days of employment and maintain certification throughout the employment period.

Working Conditions:

Employees of Saint William are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the Church.

Saint William is an at-will employer.

All buildings and vehicles owned by Saint William are tobacco free.

Working in a fast-paced environment with priorities and plans that may change rapidly.

Working on weekends, evenings, and some holidays may be required.

Will be exposed to religious ceremonies, conduct, and speech, including Catholic Christian prayer and liturgical celebrations.

Will be required to adhere to dress codes and conduct standards, including but not limited to EIM standards of conduct in the workplace and outside of the workplace.

May be required to use personal vehicles to drive to other parishes or other off-site locations.

Traveling within and outside the parish to meetings and other events may be required.

Will be required to conform personal and professional activities to be consistent with and supportive of the mission, purpose, and moral teachings of the Roman Catholic Church