Legal Administrative Assistant

A bit about us:

Well-established Austin-based law firm with a strong reputation for commercial litigation and real estate transactions is seeking to add to its team. The firm handles sophisticated matters for businesses, real estate developers, and high-net-worth clients, offering meaningful responsibility and exposure to high-quality work.

The firm is known for a collaborative, collegial culture, hands-on mentorship, and a long-term approach to professional development. This is an excellent opportunity for someone looking for challenging work, reasonable expectations, and a supportive environment to build a lasting career outside of big-law bureaucracy.

Why join us?

Medical/Dental/Vision
Life insurance and AD&D
Long term disability
Paid Parental Leave
401k with match and profit sharing
Paid parking
PTO

Job Details

Job Details:

We are seeking an organized, proactive, and detail-oriented Legal Administrative Assistant to support a busy practice focused on Municipal Utility Districts (MUDs), public finance, and related matters. This is an excellent opportunity for someone who enjoys working in a fast-paced legal environment with substantial client interaction, document management, and coordination responsibilities.

Responsibilities:
Coordinate monthly MUD meetings, including preparation of agendas, packets, and meeting materials.
Prepare, proofread, revise, and distribute legal correspondence and documents.
Manage calendars, deadlines, filings, and scheduling for attorneys and clients.
Assist with regulatory and compliance filings with various state and local agencies.
Maintain organized electronic and physical files, minute books, and district records.
Coordinate logistics for meetings, elections, and bond-related matters.
Communicate professionally with clients, consultants, financial advisors, engineers, and government agencies.
Track deadlines and ensure timely completion of projects and filings.
Provide general administrative and operational support to attorneys and legal staff.

Qualifications:
3+ years of experience in a legal administrative assistant, legal secretary, or similar legal support role.
Experience supporting MUD, public finance, real estate, or governmental law practices is preferred.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent proofreading, communication, and document formatting skills.
Proficiency in Microsoft Office Suite and legal document management systems.
Ability to work independently while maintaining a collaborative mindset.
Professional demeanor with strong attention to detail and discretion handling confidential matters.
Experience coordinating meetings, maintaining records, and managing high-volume administrative tasks.

This firm offers a collaborative team environment, long-term stability, competitive compensation, and the opportunity to support sophisticated legal work within a highly specialized practice area.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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