HR Operations Specialist

HR Operations Specialist

If you are looking for "the right opportunity" with a fast-growing company, with great people, doing great work, look no further. Linxup offers products and solutions that help thousands of field service fleets solve real business problems. If you're looking for an opportunity to help make a difference for small businesses, you're in the right place. Linxup helps businesses get more out of the vehicles, equipment, tools, and workers in the field through its robust, easy to use tracking and dash cam solutions. Linxup delivers class-leading reliability, flexibility, and live, US-based onboarding, support, and coaching to ensure customers get the most out of their investment. That's why more than 30,000 businesses trust Linxup to help them improve the safety, security, productivity, and efficiency of every vehicle, asset, tool, and worker in the field. Founded in 2004 and based in St. Louis, MO, Linxup serves customers in a wide range of industries, including field service, construction, trucking, transportation, and other enterprises that rely on mobile workers and equipment to get the job done.

About The Position

As an HR Operations Specialist, you will help build and run the systems, processes, and programs that power our employee experience. This is a hands-on role for someone who thrives in a fast-moving environment, loves bringing order to complexity, and takes pride in getting the details right to get things done. You'll work closely with our Senior HR Director and cross-functional partners to own the day-to-day operations of HR — from HRIS administration and benefits to compliance and process improvement. If you've been waiting for a role where you can actually build something and have the drive to make it happen, this is it.

Essential Functions – Responsibilities

HRIS & Data

• Own day-to-day administration of Rippling, including employee records, workflows, and reporting
• Maintain data integrity and audit employee information regularly
• Build and run standard HR reports for leadership and cross-functional teams

Benefits & Leave Administration

• Administer health, dental, vision, 401(k), and ancillary benefits programs
• Serve as a point of contact for employee benefits questions
• Assist in managing open enrollment end-to-end — communications, system setup, carrier coordination
• Assist in processing and tracking leave requests (PTO, FMLA, state leave) in compliance with applicable laws

HR Operations & Compliance

• Maintain and update HR policies, documentation, and the employee handbook
• Support multi-state compliance across employment laws, required notices, and filings
• Partner with payroll to ensure accuracy on new hires, terminations, and changes
• Support audits and reporting requirements (EEO-1, ACA, etc.)

Process & Infrastructure

• Document and improve HR workflows — if it's informal today, you'll make it repeatable
• Support the buildout of Linxup's HR portal and employee-facing resources
• Identify gaps in current processes and propose practical solutions

Recruiting Support

• Assist with recruiting logistics including job postings, phone screens, interview scheduling, and/or candidate coordination
• Support the recruiting process by managing ATS records, coordinating interviews, and processing offer letters
• Assist with new hire pre-boarding and ensure a smooth handoff from signed offer to Day 1

Employee Support

• Respond to employee HR questions with accuracy and care
• Handle onboarding and offboarding logistics from an HR ops perspective
• Be a reliable, approachable resource for employees navigating HR matters
• Assist with Office Operations and Culture initiatives as needed
• Other duties as assigned

Qualifications

Required

• Bachelor's Degree in Human Resources Management or a related field
• 3–5 years of HR operations or generalist experience
• Hands-on HRIS experience, data entry, reporting and workflow management (Rippling preferred)
• Working knowledge of benefits administration and leave management
• Strong attention to detail — you catch things others miss
• Hold yourself to deadlines without needing to be chased — you're the one following up, not the one being followed up on
• Ability to work independently with moderate direction - meeting deadlines and managing competing priorities
• Experience using Google Workspace
• Experience building or documenting HR processes from scratch

Work Environment

• The hours of this position are Monday through Friday from 8:00 AM until 5:00 PM
• This position is hybrid with designated days working from the office and designated days working from home.
• Company promotes work/life balance to achieve maximum performance professionally and personally

Compensation And Benefits

• Position offers a competitive base salary
• Medical, Dental, Vision, Life and 401(k) benefits are offered
• FTO-Flexible Time Off Policy