Executive Assistant

Executive Assistant to the CEO - Full Time / Onsite: Englewood, NJ

As a premier 3PL logistics company serving excellence nationwide, we move more than just freight—we move careers! We pride ourselves in prioritizing customer service, safety, reliability, and an unwavering commitment to our team. We are seeking an energetic, detail oriented, and seasoned Executive Assistant to provide high-level administrative support to CEO and operations leadership team as needed. The role involves supporting executive decision-making by gathering information, preparing meeting materials, and tracking action items, while maintaining confidentiality and professionalism at its core. The Executive Assistant will collaborate with internal teams and external partners, helping streamline workflows and improve efficiency in operations. Your contribution will be an exciting opportunity to influence the future of last mile logistics through innovative process supports!

Responsibilities

• Software & Workflow Administration: Manage and optimize core business systems—including Monday.com, Google Workspace, and Dialpad—to build automated dashboards, maintain clean digital storage architectures, and streamline executive phone routing.
• Shared Communication Triage: Oversee executive and team-wide inboxes within Front and Gmail, configuring custom rules, tags, and SLA alerts to guarantee rapid resolution of high-priority shipper escalations and internal requests.
• Operational Follow-Through: Serve as the leadership team's delegate by leading meeting facilitation, documenting standardized operating procedures (SOPs), and auditing Monday.com tasks to keep cross-departmental initiatives moving forward.
• Calendar & Schedule Management: Strategically coordinate and protect the CEO's Google Calendar, prioritizing critical operational reviews, client check-ins, and high-value site visits.
• Executive Logistics & Discretion: Execute confidential business operations with total discretion, including managing domestic travel itineraries, expense tracking, and ad-hoc administrative workflows.

Skills/Qualifications

• Education: BA in Business, Administration, Project Management, Supply Chain, or related field is highly beneficial. Substantial professional experience may be considered in lieu of BA.
• Professional Experience: 5+ years experience in C-Suite Support, Operations, and/or Project Management with a focus in logistics, transportation, technology or supply chain is strongly preferred.
• Tech-Savvy Mindset: Highly fluent with modern software and eager to learn or introduce software solutions that save time. Strong proficiency in M365, WMS, Operational Tech Stacks highly desired.
• Pragmatic Problem Solver: Comfortable working in a fast-paced environment where adaptability, common sense, and direct-action matter most.
• Strong Communication: Direct, clear, and professional communicator comfortable interacting with operations, senior executives, vendors, and clients.
• Self-Starter Attitude: Resourceful and proactive—able to identify operational confusion or messiness and build a clean system to fix it.
• Discretion: Proven track record of handling highly sensitive personnel and financial details with strict confidentiality.

Work Environment & Physical Demands

This is a physically active role located in a dynamic, fast-paced environment. To perform the essential functions of this position successfully, this position be comfortable with the following physical requirements as needed:

• Lifting: Ability to occasionally lift, push, pull, and carry objects up to 50 lbs as needed.
• Mobility: Prolonged periods of sitting, standing, walking, bending, stooping, or reaching as necessary.
• Safety Protocol: Strict adherence to safety guidelines, including the proper use of personal protective equipment (PPE) and safe lifting techniques.
• Environmental Conditions: Comfort working in office and/or warehouse facilities (as needed) that may experience temperature fluctuations and moderate to high noise levels depending on the location.
• Work Location: 100% Onsite work required. Must be open to site travel as needed.

Compensation: up to $100,000 salary + Benefits (DOE)

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Our Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.