Corporate Legal Assistant

Corporate Legal Secretary / Legal Practice Assistant Compensation: $80,000 – $95,000 + Overtime & Bonus Schedule: Hybrid | 3 Days Onsite / 2 Days Remote New hires are expected to work onsite five days per week during the initial 90-day onboarding and training period before transitioning to the hybrid schedule. Employment Type: Full-Time | Direct Hire Practice Group: Corporate / Finance & Transactions This opportunity is ideal for a legal support professional with a strong background in corporate transactional law who thrives in a fast-paced, collaborative environment. The successful candidate will provide comprehensive administrative and legal support to a shareholder and multiple associates within the firm's Finance & Transactions practice group. Responsibilities include legal document preparation, transaction support, client billing, calendar management, and coordination of day-to-day practice operations. Key Responsibilities Corporate & Transactional Support Provide comprehensive legal and administrative support to corporate transactional attorneys and paralegals. Prepare, revise, format, proofread, and finalize a variety of legal documents, correspondence, agreements, and transaction-related materials. Assist attorneys with corporate transaction documentation and closing processes. Coordinate new client and matter intake, including conflict checks and new business applications. Maintain organized electronic and physical client files in accordance with firm policies. Ensure accuracy and consistency across legal documents and transaction-related materials. Attorney & Practice Management Support a shareholder and multiple associates with daily administrative and practice-related responsibilities. Manage complex calendars, schedule meetings, and coordinate internal and external conferences. Arrange detailed domestic and international travel, including transportation, accommodations, and related logistics. Prepare and submit attorney expense reports. Accurately enter and maintain attorney time records in accordance with established deadlines. Monitor incoming correspondence, emails, and client communications. Respond professionally to client inquiries and coordinate communications with internal departments. Assist with business development activities, meeting arrangements, and administrative projects. Billing & Financial Administration Coordinate with the Accounting Department to prepare and process client invoices. Assist with complex billing arrangements, client-specific billing requirements, and receivables. Review billing information for accuracy and completeness. Maintain organized financial and administrative records. Support timely submission of attorney time entries and expenses. Work closely with attorneys, paralegals, and administrative professionals to ensure efficient practice operations. Collaborate with other Legal Practice Assistants to provide coverage and support during periods of increased workload. Maintain a high level of professionalism, confidentiality, and client service. Anticipate attorney needs and proactively resolve administrative challenges. Required Qualifications Minimum of two years of legal secretarial experience within a law firm. At least two years of corporate transactional experience, including familiarity with corporate documentation and closing processes. Experience supporting multiple attorneys simultaneously, preferably including partners or shareholders. Strong understanding of corporate legal terminology, procedures, and document preparation. Proficiency in Microsoft Word, Excel, and Adobe Acrobat. Excellent written and verbal communication skills. Strong organizational abilities and exceptional attention to detail. Ability to prioritize competing assignments and meet strict deadlines. Professional, personable, and collaborative approach to working with attorneys and colleagues. Ability to work independently, exercise sound judgment, and solve problems proactively. Flexibility to work overtime as business needs require. Preferred Qualifications Bachelor's degree preferred. Previous experience supporting corporate, finance, or transactional practice groups within an AmLaw firm. Experience supporting shareholders, partners, and multiple associates. Familiarity with corporate closing documentation and transactional workflows. Previous experience as an Executive Assistant. Experience handling complex attorney billing, travel arrangements, and new business intake. #J-18808-Ljbffr Plona Partners