Payroll Specialist

Job Description

Job Description

We are looking for a Payroll Specialist to support accurate and timely payroll operations for a large employee population in Westbrook, Maine. This Long-term Contract position is ideal for someone who is confident managing end-to-end payroll activities across multiple states while maintaining compliance and precision. The role requires strong experience with ADP Workforce Now and the ability to handle high-volume payroll processing with professionalism and attention to detail.

Responsibilities:
• Process full-cycle payroll for a workforce of more than 500 employees, ensuring wages, deductions, and taxes are calculated correctly and delivered on schedule.
• Administer multi-state payroll activities while following applicable federal, state, and local regulations to maintain compliance across jurisdictions.
• Use ADP Workforce Now to enter, review, and validate payroll data, resolve discrepancies, and support efficient payroll operations.
• Audit payroll records on a regular basis to confirm accuracy in earnings, time reporting, benefit deductions, garnishments, and tax withholdings.
• Partner with internal teams such as human resources, finance, and management to address payroll questions and support employee changes that affect pay.
• Investigate and resolve payroll issues in a timely manner, including missed payments, incorrect calculations, and employee inquiries.
• Maintain organized payroll documentation and reporting to support internal controls, record retention, and audit readiness.
• Assist with payroll-related process updates or system-related changes as needed while preserving continuity and accuracy in payroll delivery.• Proven experience managing full-cycle payroll from data review through final processing and distribution.
• Hands-on background administering payroll for employees working in multiple states.
• Practical experience using ADP Workforce Now in a payroll environment.
• Ability to process payroll accurately for a large employee population of 500 or more.
• Strong knowledge of payroll regulations, tax withholding practices, and standard compliance requirements.
• High level of attention to detail with the ability to identify errors and resolve issues efficiently.
• Effective communication skills and the ability to work collaboratively with cross-functional teams.