Invoice Reconciler II

Role Description

We are seeking a detail-oriented Invoice Reconciler II to support financial operations within a utility and power environment. This role is responsible for reviewing, reconciling, and processing invoices, purchase orders, and financial records to ensure accuracy, compliance, and timely payment processing. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and the ability to manage high volumes of financial data in a fast-paced environment. This position is well-suited for individuals who are highly organized, curious, process-driven, and comfortable working extensively with numbers and financial documentation.

Key Responsibilities

• Invoice Review & Reconciliation
  • Review and reconcile incoming invoices against:
    • Purchase Orders (POs)
    • Receipts
    • Financial records
  • Verify invoice details including:
    • Pricing
    • Quantities
    • Terms and conditions
  • Identify, investigate, and resolve invoice discrepancies proactively.
• Financial Processing & Documentation
  • Process approved invoices for payment in accordance with company procedures and timelines.
  • Maintain organized and accurate financial documentation and records.
  • Ensure invoice processing complies with internal controls and accounting standards.
• Vendor & Internal Coordination
  • Collaborate with:
    • Vendors
    • Procurement teams
    • Accounts Payable
    • Finance departments
    • Internal stakeholders
  • Resolve invoice and payment discrepancies in a timely manner.
  • Provide follow-up support on outstanding invoices and payment issues.
• Reporting & Analysis
  • Generate regular reconciliation and invoice processing reports.
  • Monitor outstanding invoices and payment status.
  • Provide recommendations to improve accuracy and efficiency in reconciliation activities.
• Process Improvement
  • Identify opportunities to streamline invoice reconciliation workflows.
  • Support continuous improvement initiatives related to:
    • Financial controls
    • Invoice processing
    • Reporting accuracy
    • Operational efficiency

Qualifications

• High School Diploma or GED required.
• Additional education in:
  • Accounting
  • Finance
  • Business Administration
  • Related field preferred.
• 5–10 years of experience in:
  • Invoice Reconciliation
  • Accounts Payable
  • Financial Operations
  • Related accounting support roles
• Proven experience handling high-volume invoice processing environments.

Requirements

• Strong understanding of:
  • Invoice processing procedures
  • Financial reconciliation practices
  • Accounting principles
• Proficiency with:
  • Microsoft Excel
  • MS Office Suite
  • Invoice processing systems
  • ERP or financial software platforms
• Exceptional attention to detail and accuracy.
• Strong numerical and analytical abilities.
• Ability to identify discrepancies and perform detailed reconciliations.
• Comfortable performing repetitive, detail-intensive work with high accuracy.
• Strong verbal and written communication skills.
• Ability to work effectively with vendors and cross-functional teams.
• Strong organizational and time-management skills.

Preferred Qualifications

• Experience supporting:
  • Utility companies
  • Energy organizations
  • Large enterprise financial operations
• Familiarity with:
  • Oracle Financials
  • SAP
  • Accounts Payable workflows
  • Procurement systems

Additional Information

This role involves extensive work with numbers, financial records, and detailed reconciliation activities. Training period is expected to last approximately 3–6 months. Candidates who are naturally detail-oriented, analytical, and process-focused will thrive in this position.