Senior Business Coordinator/Accounts Payable Invoice Analyst

Role Description

This position is required to provide the operational oversight necessary to ensure compliance and integrity of accounts payable transactions for all owned entities within the OhioHealth system. The AP Analyst II maintains day-to-day invoice quality & process flow and engages in resolution of error queues. The analyst will coordinate the reconciliation of supplier statements and past due balances. The analyst will manage strategic supplier accounts to ensure processing errors (EDI810, system, etc.) are minimized and will coordinate exception resolution activities with Supply Chain. This role assists in the management of the overall invoice lifecycle for suppliers assigned to their related group.

Responsibilities And Duties

• 80% Maintain daily invoice process flow through:
• Daily invoice error resolution in Draft and match exception queues.
• Evaluating errors to promote permanent resolution.
• Supplier statement reconciliation.
• Coordination of strategic supplier remittance meetings.
• Effective prioritization of daily invoice volume to triage critical payments that could have patient care or financial impact.
• Providing excellent customer service to internal associates/departments that have questions or need guidance on invoice processing; effectively answer supplier inquiries.
• Follow up on aged outstanding invoice approvals and re-assign as needed.
• 10% Support invoice processors as needed:
• Consult with teammates to gauge processing needs in both Brainware and OnBase.
• 10% Promote growth of invoice processing and payment automation:
• Assist Project Mgr./System Administrator with resolution of EDI 810 transmission errors.
• Make recommendations for new EDI810 supplier onboarding.
• Monitor supplier payment methods to continuously onboard to ACH and credit card.
• As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.
• The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time.

Qualifications

• High School or GED (Required)

Requirements

• Knowledge of financial accounting principles, supply chain operations & inventory management and internal control procedures.
• Ability to use advanced Excel features for greater efficiency with supplier statement reconciliation.
• Strong analytical skills enabling effective resolution of invoice errors and able to apply preventive measures.
• Excellent communication and analytical skills (verbal and written).

Work Shift

• Day

Scheduled Weekly Hours

• 40

Department

• Accounts Payable

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all persons in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment.

Remote Work Disclaimer

Positions marked as remote are only eligible for work from Ohio.