Recording Secretary

Position Summary:
Attends assigned board, committee, and commission meetings ; records minutes through detailed note-taking and audio recordings to support the preparation of official minutes. Prepares and distributes both drafts and final versions of meeting minutes for assigned boards, committees and commissions.

Prepares and composes meeting minutes in a timely manner, ensuring all applicable deadlines are consistently met.

Supervision Received
Works under the general administrative direction of the Lead Recording Secretary, City Clerk and Tax Collector, with direction at times being given by the City Manager, Director of Planning and Development, or the Chairs of the boards and commission.


Essential Job Functions:

The essential functions, or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

An employee in this position may be called upon to do any, or all, of the following essential duties:

• Attends meetings as assigned, records meeting discussions and actions through detailed note-taking and audio recording to support the preparation and composition of official minutes.
• Prepares and composes meeting minutes in a timely manner, ensuring all applicable deadlines are consistently met.
• Ensures the accuracy of all drafted minutes by reviewing and correcting grammar, content, and formatting as necessary.

Recommended Minimum Qualifications:

Education, Training, and Experience:

• High School Diploma plus progressively responsible secretarial experience which includes skilled typing and stenographic duties.

Other combinations of education and experience that qualify an individual to perform the requisite job duties and responsibilities may be considered.

Licenses and Certifications:

• None

Knowledge, Skills, and Abilities (KSA's) for Position:

Knowledge of office practices and procedures; knowledge of business English, spelling and vocabulary; skilled with use of computers and modern office equipment. Demonstrated proficiency in Microsoft Word, including experience with document creating, formatting, and editing. Proficient in Microsoft Outlook, including email communication and calendar scheduling.

Physical Requirements


Remain Stationary: More than 2/3


Move: Up to 1/3


Communicate: More than 2/3


Operate: More than 2/3


Ascend/Descend: Up to 1/3


Position Self: More than 2/3


Reach: More than 2/3


Distinguish: None


Vibration: None


Move up to 10 pounds: Frequently


Move up to 30 pounds: Never


Move up to 60 pounds: Never


Move up to 100 pounds: Never


Move more than 100 pounds: Never


Summary of Occupational Exposures


Outdoor weather conditions: None


Work in high, precarious places: None


Work with toxic or caustic chemicals: None


Fumes or airborne particles: None


Extremes of heat/cold (not related to weather): None


Work near moving mechanical parts: None


Risk of radiation: None
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Job Environment:


Work is performed under typical office conditions.


Exempt : No


Type : PT Employee


Department : City Clerk's Office


Location : DEFAULT