Executive Assistant PERMANENT POSITION
Suncap Technology
Administrative Assistant
Principal Responsibilities:
- Maintain and coordinate calendars and schedules
- Coordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when needed, etc.
- Support of informational databases
- Document production -- letters, emails, memos, presentations and reports
- Interface with internal and external customers, staff and management
- Multi-line telephone support
- Creating, maintaining, archiving and retrieving departmental files
- Creating and updating contacts via database system as necessary
- Assisting with projects and other duties as needed
- Some availability during non-working hours to assist on travel changes and other misc urgent requests
Skills Required:
- Minimum 5 years in an administrative assistant role, preferable in corporate office setting; extensive interaction with executive level professionals a must
- Organized self-starter who can work independently with little direct supervision
- High attention to detail, very strong organizational skills, and ability to think outside the box
- Ability, flexibility and adaptability to manage multiple and ever-changing priorities, personalities and deadlines
- Strong customer service and people skills are required.
- Sound understanding of corporate office practices and procedures
- Ability to interact with employees and guests at all levels with confidence and professionalism
- Excellent written, oral and comprehension experience and associated skill sets
- Able to maintain a high level of tact, diplomacy and confidentiality
- Prior experience in the real estate industry is a STRONG plus
- Computer skills - must include advanced level proficiency in Microsoft Office products; Microsoft Word, Excel and Outlook; PowerPoint skills a plus.
- Knowledge of multi-line phone systems is a plus.
- Positive attitude and professional appearance and mannerism extremely important
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Executive Assistant PERMANENT POSITION in Miami Beach, FL vacancy
- ...Executive Personal Assistant to HNW Principal, Family Office, Miami Beach, Florida A busy HNW principal who runs a family office is seeking an exceptional Executive Personal Assistant to serve as his trusted partner and operational right hand. The role leans more heavily...SuggestedWork at officeRemote workHome office
- ...Executive Assistant As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained... ...Employee assistance program Wellness program On-site housing for select positions and more! Mount Sinai Medical CenterSuggestedContract workWork at office
- ...ensuring the store consistently achieves sales goals and executes all operational functions. This position leads by example and reinforces our customer service... ..., or as assigned, operate as the Manager-on-Duty Assist with training and supervision of staff to develop and...SuggestedFlexible hours
- ...Job Description Job Description Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive business and personal support to a senior executive. This is a fully remote opportunity; however, candidates must reside...SuggestedRemote jobLocal area
- ...two separate days (Saturday and Sunday). Depending on your position and your location, here are a few highlights of what you might... ...based immigration This role is not eligible for relocation assistance. Williams-Sonoma, Inc. is an Equal Opportunity Employer....SuggestedFull timePart timeH1bLocal areaRelocation packageMonday to FridayFlexible hoursShift workWeekend work
- ...Executive Administrative Assistant HV Talent Group is partnering with a well-established, rapidly growing construction organization seeking a dynamic Executive Administrative Assistant to support senior leadership in a fast-moving, high-accountability environment....Work at officeShift work
- ...Administrative Executive Assistant Tek Pro Support Services, LLC (TSS) seeks an Administrative Executive Assistant to support our ongoing mission in Doral, FL. This position is 100% onsite and may require travel throughout the year. The primary scope of work includes...Temporary workWork at officeFlexible hours
$130k - $150k
...Executive Assistant TriEdge is a family office focused on building enduring value across healthcare, financial services, cybersecurity,... ...needs, and all logistics to ensure seamless execution and a positive attendee experience. Handle personal tasks related to family...Work experience placementWork at officeLocal areaRemote work$100k - $150k
...Executive Assistant Our client is seeking a polished and highly organized Executive Assistant to support the CEO of an ultra-luxury real estate development, brokerage, and capital placement firm, as well as its family office affiliate, based in Miami. This is a high...Work at officeMonday to FridayAfternoon shift- ...Senior Executive Assistant Kaseya is the leading provider of AI-powered IT management and cybersecurity software, serving Managed Service... ..., moving with urgency, and continuously raising the bar. Position Summary We are seeking a seasoned Senior Executive Assistant...Work at officeWorldwide
- ...Executive Personal Assistant to Principal A world-renowned architect of a firm that handles very high-end projects globally is looking for an Executive Personal Assistant to support him and be a "true" right hand collaborator and member of the team. The ideal candidate...Work at officeShift work
$60k - $108k
...Executive Assistant We are searching for the best talent for an Executive Assistant in Miami, FL. Our expertise in Innovative Medicine... ...sites) is required. Demonstrate discipline, organization and positive "can do" attitude. Capable of working well in a dynamic...Temporary workWork at officeLocal areaImmediate start- ...Executive Assistant You might not know our name, but you've probably seen our work on stage or on screen. We've supported some of the world's most watched productions and live events in sports, entertainment, concerts, festivals, film, TV and more. For over 40 years...Work at office
$7.5k
...Executive Assistant Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management...Work at officeLocal areaRemote work- ...Executive Administrative Assistant We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive... ...applicant files and screening for Assistant U.S. Attorney positions. Oversees preparation and review of press releases, training...Work at office
- ...Executive Assistant Miami, FL CTEC is a leading technology firm that provides modernization, digital transformation, and application... ...work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties...For contractorsWork at office
- ...Executive/Personal Assistant AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This... ...and spoken. Bilingual is a plus. Intent to stay in the position long-term. Requirements: Bachelor's degree...Work at officeFlexible hoursNight shiftWeekend work
- ...Executive Assistant C-suite Provides diverse and advanced secretarial and administrative primary support for Tier C or D Executives in company. This position supports system-wide activities in support of Executive(s). This position handles complex assignments and information...Work at officeLocal area
$90k - $95k
...Executive Assistant To VP, Latin America Company: Global Fortune 50 Healthcare Leader Location: Miami, FL 100% In-Office Schedule:... ...support the International Vice President (IVP) of Latin America. This is a traditional, high-touch administrative position. RandstadWork at officeMonday to Friday- ...Executive Assistant Banesco USA is seeking an Executive Assistant for our Executive Department. Primary job duties include administrative support, documentation management, scheduling, corporate governance, communication, event planning, travel and expense management...Temporary workWorldwide
- ...Executive Assistant ***Hybrid Option Available*** The University of Miami/UHealth Department of Neurology has an exciting opportunity for... ...Specific Functions The primary function of this position is to provide administrative support to the Chief of the Neuromuscular...Full timeWork experience placementWork at officeWorldwide
$25 - $30 per hour
...affordable home. Habitat for Humanity Greater Boston Executive Assistant Organization Background: Habitat for Humanity Greater... ...letter as to why you think you would be a good fit for this position to ****@*****.***. For priority attention,...Full timeWork at office- ...Executive Assistant Miami, Florida MaintainX is the world's leading Asset and Work Intelligence platform for industrial and frontline... ...'s culture and core values in all interactions, fostering a positive and high-performing environment. About You: ~ Bachelor'...Work at office
- ...Executive Assistant 2, Baptist Health Innovations Baptist Health is the region's largest not-for-profit healthcare organization, with 12... ...in purpose, and every team member plays a part in making a positive impact because when it comes to caring for people, we're all...
- ...Executive & Personal Assistant Our client, a fast-growing fashion brand in Miami, is seeking an experienced Executive & Personal Assistant to... ...support a senior executive in a highly dynamic role. This position will oversee complex scheduling, travel coordination, personal...Work at officeShift work
- ...Executive Administrative Assistant Location: New York or Miami preferred; other locations in the US EST time zone considered Forests are crucial... ...and improve its standards. Responsibilities This position is based in the US, preferably in the New York...Live inLocal areaVisa sponsorshipFlexible hours
- ...Executive & Personal Assistant Our client, an international e-commerce company with a strong presence in the U.S. market, is looking for a proactive... .... Ability to anticipate needs and operate independently. Positive, solution-oriented mindset. Strong ambition, growth...Relocation
- ...Job Posting Job Summary: We seek a highly organized and experienced Virtual Assistant (VA) to support our team with administrative tasks, organization, and finance management. The ideal candidate should possess extensive admin and organization experience and proficiency...
- ...Executive Assistant AutoBidMaster is seeking to hire an Executive Assistant to provide administrative support to the office of the CEO.... ...written and spoken. Bilingual is a plus. Intent to stay in the position long-term. Requirements: Bachelor's degree Minimum...Work at officeFlexible hoursNight shiftWeekend work
$90k - $120k
...Executive Assistant To C-Suite This is not a typical Executive Assistant role. You will serve as the trusted partner and operational backbone... ...nothing falls through the cracks and that they are always positioned to lead, perform, and close at the highest level. If you...Work at officeFlexible hoursAfternoon shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant PERMANENT POSITION. Be the first to apply!
Related searches
- remote executive assistant (part-time) Miami Beach, FL
- executive assistant Miami Beach, FL
- executive assistant communications Miami Beach, FL
- executive administrator Miami Beach, FL
- executive assistant - work from home: remote Miami Beach, FL
- executive assistant pa Miami Beach, FL
- executive assistant real estate Miami Beach, FL
- personal executive assistant Miami Beach, FL
- executive secretary Miami Beach, FL
- permanent Miami Beach, FL

