Administrative Coordinator

Job Description

Job Description

Is this you?

• Are you the person others can count on to keep things organized, follow up on details, and make sure important tasks don't fall through the cracks?

• Do you enjoy working with different departments and helping connect people, information, and processes to keep things moving?

• Are you someone who stays positive, communicates clearly, and provides a friendly, professional first impression while adapting to changing business needs?

• Are you highly organized and detail-oriented, with the ability to manage multiple priorities while maintaining accuracy and follow-through?

If you enjoy helping people, solving problems, staying organized, and playing an important role in keeping a growing company running smoothly, this may be the opportunity for you!

About FINNMARK

FINNMARK Property Services is a trusted provider of CONSTRUCTION, MAINTENANCE, and RESTORATION solutions for multi-family and HOA properties across Oregon and Washington. Our team is committed to exceeding industry expectations and helping property owners maintain the beauty, safety, and value of their investments. We pride ourselves in simplifying our client's work and being their single source solution.

What We Offer

• Competitive Compensation
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short Term Disability
• Basic Life Insurance
• Employee Assistance Program
• Paid Time Off
• Oregon Saves Retirement Savings (IRA)
• Opportunities For Career Growth

Position Overview

FINNMARK is looking for a friendly, organized, dependable, and detail-oriented Administrative Coordinator to serve as a primary point of contact for customers, employees, vendors, and visitors while providing essential administrative and operational support to the Company.

At Finnmark, we put people first, operate with integrity, and pursue excellence. The ideal candidate is professional, dependable, customer-service oriented, and able to manage multiple priorities while maintaining accuracy and attention to detail.

Key Responsibilities

• Serve as the first point of contact for customers, employees, vendors, and visitors, creating a professional and welcoming experience.
• Manage a multi-line phone system, direct calls, respond to inquiries, and ensure messages are communicated accurately.
• Coordinate incoming and outgoing mail, packages, company email inquiries, and deliveries.
• Maintain a clean, organized, and professional reception area, conference rooms, and common spaces.
• Assist with data entry, invoice processing, financial documentation, and recordkeeping.
• Maintain accurate digital and physical filing systems and ensure data integrity across business systems.
• Identify and communicate discrepancies, missing information, or process issues.
• Track administrative tasks, deadlines, facility needs, and warehouse deliveries.
• Monitor, organize, and order office and kitchen supplies in accordance to budget.
• Coordinate meeting logistics, office events, and employee engagement activities.
• Assist with office communications and special projects.
• Support daily office operations while collaborating with multiple departments to keep business running efficiently.
  

Qualifications

• Administrative, office coordination, receptionist, accounting support, multi-family industry, or similar experience preferred.
• Exceptional interpersonal and relational skills.
• Strong verbal and written communication abilities.
• Customer-centric professional focused on high-quality service execution.

• Professional appearance and demeanor.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail, accuracy, and follow-through.
• Proficient with Microsoft Office and comfortable learning ERP, CRM, and other business systems.
• Ability to work independently while collaborating across multiple departments.
• Experience in service-based industries preferred.
• Bilingual (English/Spanish) a plus.

Your Single Source Solution

FINNMARK Property Services is committed to affirmative action, equal employment opportunity, and workplace diversity. If you require alternative methods of applying, please contact View email address on us.fitly.work or View phone number on us.fitly.work.

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