Executive Assistant

Executive Assistant Job Goal: To assist the Campus Principal in creating an efficient office Performance Responsibilities: Demonstrates competence and aptitude for assigned responsibilities Above average proficiency in typing Performs assignments on own initiative Attends all staff meetings and takes minutes that will be typed and filed Attends and serves on the Campus Improvement Committee as the secretary Upon request, calls for reference checks on prospective new hires Submits all purchase orders for the Campus Principal according to district policies Distributes centralized copy materials when needed Maintains a calendar of student activities Good communication skills with all the staff on the campus, parents, and administrators Answers and screens the Campus Principal's phone Serves as office receptionist by welcoming visitors and arranging for their comfort Able to maintain confidentiality on all matters conducted in the Campus Principal's office Schedules appointments for the Campus Principal and up-dated reminders Demonstrates proficient computer/word processor skills Responsible to see that the office is run efficiently and in a business-like manner Maintains accurate financial records regarding the Campus Principal's fund-raising and/or Principal's Fund Counts all money turned into the principal's office, lists it on the proper form, and turns it into the appropriate campus person in charge of deposits Assists the Campus Principal in assuring a smooth, efficient operation in working with students and staff Shares in the responsibility for the educational mission of the school Serves personal secretary to the principal Notifies and invites special guests to graduation ceremony Assists in supervising and training student office workers Maintains a regular filing system and processes incoming correspondence Assists in the inventorying and ordering of office supplies Arranges for the hospitality of visitors on parent/teacher conference days Works with the principal in coordinating building requisitions sent to the business office Assists in monitoring of budget line items as requested by the Campus Principal Attends any professional growth seminars that are required by the Campus Principal Assists the Athletic Coordinator and Vice-Principals with any other duties upon request Performs such other duties as assigned by the Campus Principal Mental Demands/Physical Demands/Environmental Factors: Standard office equipment including personal computer and peripherals Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Occasional light lifting and carrying (less than 15 pounds) May work prolonged or irregular hours; occasional districtwide and statewide travel Work with frequent interruptions; maintain emotional control under stress