Executive Assistant - Sales

Job Description

Job Description

Description:

A&K Railroad Materials is seeking an experienced Executive Assistant to support our Executive Vice President of Sales and the daily operations of our North American sales organization.

We're looking for a highly organized professional who has experience supporting senior executives in a fast-paced business environment and can confidently manage multiple priorities while maintaining exceptional attention to detail and confidentiality.

In this role, you'll serve as a trusted business partner to executive leadership by coordinating complex schedules, managing travel, preparing executive presentations, supporting sales initiatives, maintaining critical business data, and helping ensure the efficient operation of a nationwide sales organization.

What You'll Be Doing

• Provide executive-level administrative support to the EVP of Sales.
• Manage complex calendars, meetings, and executive travel arrangements.
• Prepare professional presentations, reports, proposals, and executive communications.
• Process sales orders and maintain accurate data within CRM and ERP systems.
• Coordinate with regional sales personnel to support customer and business initiatives.
• Track departmental budgets, expense reports, and financial reconciliations.
• Support office operations, asset management, meetings, and special projects.
• Handle confidential business information with professionalism and discretion.

Required Qualifications

To be successful in this role, you should have:

• 2–5 years of Executive Assistant or senior Administrative Assistant experience supporting C-suite or executive leadership
• Experience managing complex calendars, travel, and executive communications
• Strong experience creating professional presentations, reports, and business documents
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint
• Exceptional organizational skills with the ability to manage multiple competing priorities
• Outstanding written and verbal communication skills
• High attention to detail and accuracy
• Ability to maintain confidentiality and exercise sound judgment

Preferred Qualifications

• Experience supporting Sales, Commercial, or Operations executives
• Experience using ERP and CRM systems
• College degree or equivalent business experience
• Experience with budget tracking, expense reporting, or office management

Why Join A&K Railroad Materials?

For more than 65 years, A&K Railroad Materials has been a trusted leader in supplying new and used railroad track materials across North America. You'll join a collaborative organization where your work directly supports executive leadership and contributes to the success of a nationwide sales team.

We offer:

• Competitive salary
• Medical, Dental, Vision, Life & Disability Insurance
• 401(k) with Company Match
• Paid Time Off & Paid Holidays
• Tuition Reimbursement
• Career Growth Opportunities

If you're an experienced Executive Assistant who enjoys supporting executive leadership, managing complex priorities, and helping a business operate at its best, we'd love to hear from you.

Apply today! Qualified candidates can expect to hear from our recruiting team within 24–48 hours .

Requirements: