Billing Specialist

A well-established, family-owned commercial flooring subcontractor founded in 1981 is seeking a Billing Specialist to support its growing operations. The company partners with general contractors on commercial construction projects across multiple markets and is currently expanding its infrastructure, systems, and team to support continued growth as a process-driven organization.

Position Summary

The Billing Specialist is responsible for the accurate and timely preparation, submission, and tracking of progress billing for commercial construction projects. This role works closely with Project Managers, sales personnel, and general contractor billing contacts to ensure invoices, pay applications, and supporting lien documentation are complete, compliant, and submitted according to schedule.

The ideal candidate is highly detail-oriented, organized, and capable of managing multiple concurrent project billing cycles while maintaining effective communication with both internal stakeholders and external accounting contacts.

Key Responsibilities

• Prepare and submit monthly progress billings, including AIA-style pay applications (G702/G703) or equivalent contractor-specific billing formats, for an assigned portfolio of projects.
• Coordinate with Project Managers to verify completed work, approved change orders, and billing amounts prior to submission.
• Track billing status across assigned projects and proactively follow up on outstanding submittals, approvals, and payments.
• Prepare and manage conditional and unconditional lien waivers, along with other compliance documentation required by customers or contracting partners.
• Maintain accurate billing records and project financial documentation within company systems and project management platforms.
• Monitor accounts receivable aging for assigned projects and support collection efforts in partnership with the accounting team.
• Respond to billing inquiries and resolve discrepancies in a timely and professional manner.
• Assist with month-end close activities related to billing and revenue recognition.
• Identify and escalate billing risks, such as retention issues, disputed change orders, or missing documentation.
• Maintain organized and audit-ready project billing files.

Qualifications

• 2+ years of experience in construction billing, subcontractor billing, accounts receivable, or a related field.
• Experience with progress billing and pay application processes, including AIA G702/G703 forms or similar formats, strongly preferred.
• Knowledge of lien waiver requirements and construction billing compliance documentation.
• Proficiency with Microsoft Excel; experience with project management, ERP, CRM, or construction software platforms is a plus.
• Strong organizational skills and the ability to manage multiple projects and recurring deadlines simultaneously.
• Excellent written and verbal communication skills.
• High school diploma or equivalent required; associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred.

Work Environment

This is a full-time, office-based position supporting commercial construction operations through administrative and financial coordination. Standard business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. No field or jobsite labor is required.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required for the position. Responsibilities may be modified as business needs evolve.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.