Staff Accountant

Job Description

Job Description

We are looking for a Staff Accountant to join the finance team at a client in Pittsburgh, Pennsylvania. This role supports day-to-day accounting operations with a strong focus on receivables, payables, and month-end activities while helping maintain accurate financial records. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-moving environment. This position also offers the opportunity to contribute to process improvements and strengthen internal accounting controls.

Responsibilities:

• Oversee the full accounts receivable cycle, including preparing invoices, tracking sales activity, posting customer payments, and maintaining accurate account records.

• Manage collections efforts by reviewing aging reports, following up on overdue balances, and addressing billing concerns in coordination with internal and external contacts.

• Administer accounts payable activities such as creating purchase orders, matching invoices to supporting documents, coding expenses, and keeping vendor files up to date.

• Prepare weekly disbursement schedules and support timely payment processing while monitoring invoice cutoff timing for accurate period-end reporting.

• Reconcile customer and vendor accounts, investigate discrepancies, and partner with operations and finance colleagues to resolve outstanding issues.

• Assist with month-end close by preparing accruals, reconciling balance sheet accounts, reviewing account fluctuations, and assembling supporting schedules for financial reporting.

• Participate in inventory count activities and help validate related accounting records through periodic reconciliations and analysis.

• Support accounting process enhancements, including contributions to Sage Intacct implementation efforts, documentation standards, and control improvements.

• Maintain organized financial documentation, administer credit card reconciliations, and help identify risks related to errors, misuse of assets, or control weaknesses.

• Bachelor’s degree in Accounting is preferred.
• 1–3 or more years of experience in accounting, accounts payable, accounts receivable, or a similar finance role.
• Working knowledge of invoicing, collections, payables processing, journal entries, and general ledger support.
• Familiarity with accounting systems such as Sage Intacct or comparable ERP platforms is an advantage.
• Proficiency in Microsoft Office with strong Excel capabilities.
• Understanding of corporate tax, sales tax, and corporate tax return support is beneficial.
• Strong attention to detail, sound organizational skills, and the ability to manage multiple deadlines effectively.
• Ability to work independently while collaborating successfully with a broader finance and operations team.