Legal Billing Specialist

Job Description

Job Description

Jenny Bour with Robert Half is looking for a Legal Billing Specialist to support legal billing operations with a firm in Buffalo, New York. This Legal Billing Specialist position plays a key role in preparing accurate invoices, reviewing billing details against client-specific requirements, and ensuring timely submission through email and electronic billing platforms. The ideal Legal Billing Specialist candidate brings strong attention to detail, solid organizational skills, and the ability to manage multiple billing tasks in a deadline-driven office environment. This position offers a hybrid working schedule !

Responsibilities:

• Examine attorney time entries and expense records in detail to confirm they meet client billing rules and outside counsel guidelines.
• Prepare, adjust, and finalize invoices for both corporate and litigation matters, including paper and electronic billing formats.
• Submit invoices through client e-billing portals and email channels while tracking successful posting in the accounting system.
• Review pre-bills to apply flat-fee arrangements, task-based billing structures, and other matter-specific billing terms.
• Maintain accurate client, matter, rate, and billing profile information within billing and accounting databases, including PerfectLaw.
• Coordinate split billing and other specialized invoicing arrangements involving multiple responsible parties or payors.
• Process billing corrections, write-offs, rate updates, and matter closures based on attorney requests and billing needs.
• Generate month-end billing reports, prepare requested pre-bill packages, and create spreadsheet trackers for invoice activity.
• Respond to internal questions related to time entries, costs, disbursements, and matter billing status, and allocate research charges to the appropriate matters.

• Associate degree, business school training, or at least three years of comparable experience in an office-based role.
• Prior experience with billing, invoicing, or legal billing processes in a detail-focused services environment.
• Strong accuracy and attention to detail when reviewing billing entries, expenses, and client-specific requirements.
• Proficiency with Microsoft Word and Excel, including the ability to organize and track billing information electronically.
• Strong organizational skills, dependable work habits, and the ability to manage deadlines and occasional overtime as needed.

***For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.