Administrative Coordinator

Administrative Coordinator Position Summary Paisley Park is seeking a highly organized, proactive, and detail-oriented Administrative Coordinator to support the daily operations of our unique museum and event venue. This role serves as a key administrative partner to the management team while coordinating office operations, human resources processes, vendor relations, special events, and VIP guest experiences. The ideal candidate is a self-starter who thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering exceptional support to both internal teams and external partners. This position plays a vital role in ensuring efficient business operations while helping create memorable experiences for guests, artists, partners, and staff. Administrative & Office Support Provide comprehensive administrative support to the management team. Manage calendars, schedule meetings, and coordinate travel arrangements. Manage email prioritization and correspondence for leadership. Create meeting agendas, coordinate meetings and interviews, and prepare supporting materials. Record, maintain, and distribute meeting minutes. Maintain accurate and organized electronic and physical filing systems. Track projects, deadlines, and deliverables to ensure timely completion. Update and maintain organizational policies, procedures, and administrative records. Identify opportunities to improve office processes, efficiencies, and workflows. Assist with general office operations and special projects as assigned. Finance & Vendor Relations Handle invoice receipt, coding, filing, and payment submissions. Maintain vendor records and serve as a primary point of contact for vendor communications. Assist with purchase requests and expense documentation. Coordinate with accounting and finance teams to ensure accurate recordkeeping and timely processing. Human Resources Support Coordinate employee onboarding and offboarding processes. Prepare and distribute onboarding paperwork and employment documentation. Event & Program Coordination Coordinate and support the planning and execution of internal and external events. Assist with museum programs, special events, private rentals, and community engagement activities. Manage event logistics, timelines, vendor communications, and operational support. Coordinate talent outreach, scheduling, contracts, and communications to support successful event execution. Collaborate with internal departments to ensure seamless event experiences. Assist with event staffing coordination and event-day administrative support. Cross-Department Coordination Act as a liaison between Paisley Park and external marketing, technology, vendors, consultants, and community partners. Foster collaboration between departments to ensure operational efficiency and successful project execution. Support communications and information sharing across the organization. Employee Engagement Plan and organize employee events and staff engagement activities. Assist with recognition programs, celebrations, and organizational culture initiatives. Support team-building efforts and workplace engagement programs. Qualifications Bachelor's degree or equivalent combination of education and experience preferred. Minimum of three (3) years of administrative, office management, executive support, or coordinator experience. Experience in a museum, nonprofit, hospitality, tourism, entertainment, event venue, or cultural organization is preferred. Strong organizational skills with exceptional attention to detail. Proven ability to prioritize multiple projects and deadlines simultaneously. Excellent written and verbal communication skills. Professional demeanor with strong customer service and relationship-building abilities. Ability to maintain confidentiality and handle sensitive information with discretion. Self-starter who can work independently and follow projects through to completion. Flexible, adaptable, and willing to assist wherever needed. Ability to perform effectively under pressure while maintaining a positive and professional attitude. Technical Skills Proficient in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams. Experience with electronic document management systems. Familiarity with calendar management, virtual meeting platforms, and project tracking tools. Ability to learn and adapt to new software platforms and operational systems. Schedule Hours are primarily Monday through Friday, 8:30 AM to 5:00 PM. This position requires flexibility and availability to work occasional evenings, weekends, and holidays in support of events, programs, special guests, and business needs. About Paisley Park Paisley Park is a world-renowned museum, event venue, and creative destination dedicated to preserving and celebrating the legacy of Prince. We welcome guests from around the globe and host a variety of tours, educational programs, private events, concerts, and special experiences throughout the year. #J-18808-Ljbffr