Secretary (Office Automation)
Internal Revenue Service
Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
- Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.
- Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
- Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
- Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
- Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.
STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Vancouver, WA vacancy
- ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. #...Work at office
- ...professionalism, discretion, and confidentiality Excellent written and verbal communication skills Advanced proficiency in Microsoft Office Suite, Outlook, Teams, PowerPoint, and travel/calendar management tools Ability to work independently, anticipate needs, and adapt...Work at officeFull timeRemote workShift work
Owen Companies
Vancouver, WA1 day ago - .... Prepares and manages correspondence, reports, presentations, charts, agendas, and other organizational documents using Microsoft Office Suite while maintaining accurate records, filing systems, and document management procedures. Assists with commercial property duties...Work at officeFull timeTemporary workLocal areaImmediate startFlexible hoursShift work
TigerStop LLC
Vancouver, WA17 hours ago $65k - $80k
...high-level administrative, client service, and operational support for Riverview Trust Company. The role supports executives, trust officers, and team members through strategic scheduling, confidential correspondence, meeting preparation, recordkeeping, project...Work at officeTemporary workRiverview Bank
Vancouver, WA1 day ago$62.9k - $85.1k
...Executive Assistant I Hybrid role (3 days/week in office) at our Portland, Oregon or Vancouver Washington offices. Candidates must reside within commutable distance of that location or be willing to relocate. Build a career with purpose. Join our Cause to create a person...Work at officeImmediate startWork from homeRelocationFlexible hours3 days per weekCambia Health Solutions
Vancouver, WA17 hours ago- ...Elementary Secretary Location: Image Elementary School Reports To: Principal Department: Elementary Hours / Work Times 8.... ...associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA. We appreciate your interest in...Work at officeHourly payPermanent employmentZero hours contractLocal area
- ...REPORTS TO Principal SUMMARY Performs complex administrative and secretarial assistance of a confidential and responsible nature requiring... ...preferred. Minimum of 3 years working in a school/central office environment. Thorough knowledge of MUNIS, PowerSchool, and other...Work at officeFlexible hours
- ...Curriculum & Instruction Secretary Location: Administrative Service Center Reports To: Director of Curriculum & Instruction Department... ...equivalent training. # Demonstrated ability to operate the office equipment as listed in the tools and equipment area above. #...Work at officeHourly payPermanent employmentLocal area
$45.81k - $60.7k
...a high degree of loyalty and trust. This is a full-time (40 hours/week), non-exempt position based at the Parish Family 45 central office, with occasional evening and weekend responsibilities. ESSENTIAL POSITION DUTIES 1. Executive & Administrative Leadership Provides...Work at officePermanent employmentFull timeLive inAfternoon shiftStjoevan
Vancouver, WA3 days ago- ...make it happen Draft slides, meeting notes, and documents Qualifications Very Proficient in Microsoft Excel Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented,...Work at office
$22.61 - $33.94 per hour
...other duties as assigned. What You Bring High School Diploma Preferred: or equivalent Minimum of 1 year Required: Medical office or related customer service experience Preferred: Experience with Microsoft Office applications, including Word, Excel and Outlook...Work at officeFull timeWork experience placement$31.84 - $38.2 per hour
Secondary Registrar Secretary (10038) Evergreen Public Schools Mountain View High School - Vancouver, Washington Open in Google Maps Job... ...Collective Bargaining Agreement (CBA)for this positionPSE Office-Clerical Group CBA. We appreciate your interest in employment...Work at officeHourly payPermanent employmentPart timeLocal areaImmediate start- .... The ideal candidate will have over 3 years of executive support experience, exceptional organizational skills, and the ability to handle sensitive information with discretion. Proficiency in Microsoft Office Suite is essential. #J-18808-Ljbffr Owen Equipment CompanyWork at officeRemote job
- Cambia Health Solutions is seeking an experienced Administrative/Legal Assistant IV to support directors and above in a hybrid work environment across multiple locations. The role combines administrative excellence with legal-team collaboration to ensure a person-focused...Work at office
$26 - $30 per hour
...processing payroll and managing confidential employee information; prevailing wage experience a plus. Proficiency with Microsoft Office Suite and general office technology. Experience with payroll systems. Physical Requirements Position performs general office duties...Work at officeHourly payFull timeTemporary workMonday to Friday- ...processing, and organizational skills. The ideal candidate should have over 3 years of relevant experience and proficiency in Microsoft Office Suite. Benefits include medical and vision insurance, creating an inclusive workplace environment. #J-18808-Ljbffr NW Staffing...Work at officeFull timeTemporary work
- ...for Milner School who will provide complex administrative and secretarial assistance. This role requires knowledge of districtwide procedures... ...helpful and at least three years of experience in a school or office setting. Proficiency in Microsoft Office and various database...Work at office
$3,738 - $4,980 per month
...promotion, general orientation for new hires, work schedules and supporting searches for new hires. You will help organize and support office operations as well as manage equipment inventory. Because this position serves as the initial contact for students seeking...Work at officePermanent employmentFull timeContract workWashington State University
Vancouver, WA3 days ago- ...About The Position Incumbent is responsible for performing office automation and specialized clerical functions in support of the organization assigned. Utilizes a variety of personal computer-based hardware components, peripherals, and software. US Government JobsWork at office
- ...at least five years of executive experience and demonstrate strong organizational and communication skills. Knowledge of Microsoft Office 365 and a commitment to Catholic values are essential. Flexible evening and weekend hours may be required. #J-18808-Ljbffr StjoevanWork at officeFull timeFlexible hoursWeekend workAfternoon shift
- Duties Help Utilizing word processing software which permits creation, formatting, modification, and electronic printing of a variety of documents. Utilizing database applications or software, inputs and updates database information as required, makes standard...Work at office
- ...Overview Performs full and complex administrative and secretarial functions of a highly responsible and confidential nature for the Chief... ...Leadership Team. Coordinates administrative aspects of the office and assists in providing support to other Administrative Council...Work at officeWork experience placement
Providence Service
Portland, OR17 hours ago - ...options, navigating insurance, and keeping the Dentist’s schedule productive while delivering a Perfect Patient Experience. This role requires strong communication, attention to detail, and the ability to multi-task in a fast-paced dental office. #J-18808-Ljbffr PDS HealthWork at office
$75k
...and strong business judgment to know what truly needs the president’s attention and what can be handled independently. This is an in-office position. Your New Organization This education organization is passionate about its mission and hopes that its employees will be as...Work at officeLocal areaBoly:Welch
Portland, OR17 hours ago- ...front desk support including greeting visitors and answering main office phone lines Distribute incoming and outgoing mail Assist with... ...must meet one of the following: 4 years of clerical/secretarial experience, including 1 year supporting a senior executive, OR...Work at officeFull timeDay shift
BizTek People
Portland, OR2 days ago - ...administrative support to the Sr. Vice President, Chief Medical Officer as well as the Associate Chief Medical Officer. Assists with... ..., etc. Required Education/Experience: Four years' clerical/secretarial experience, which includes one year of work for a senior level...Work at officeFull timeContract workLocal areaRemote work
BizTek People
Portland, OR1 day ago - ...product of administrative staff. The Executive Assistant should overall ensure the efficient and smooth day-to-day operation of our office.Office Management - These responsibilities involve training and supporting the work of clerical and other administrative employees,...Work at officeContract work
Cascade Management
Portland, OR3 days ago $90k - $110k
...logistics including expenses, contracts, invoices, travel arrangements, and records management, to support efficient and effective office operations.Maintain organized digital filing and recordkeeping systems to ensure information is accessible, accurate, and current.Lead...Work at officeFull timeDay shiftPSU Foundation
Portland, OR3 days ago$82k - $108k
...rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities.This role is based out of our Portland office and is expected to be performed on-site.Meet Your Future Team:You will be working directly with the General Manager of Footwear,...Work at officeImmediate startFlexible hoursWeekend workArc'teryx
Portland, OR3 days ago- ...Celebrate our associates’ successes and encourage them to raise the bar even highe Summary Of Responsibilities The executive assistant/office manager oversees the day-to-day business activities of one or more assigned executives. The role is a critical support position and...Work at officeFull timeWeekend work
Avenue5 Residential
Portland, OR3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
Related searches
- front office administrator Vancouver, WA
- law secretary Vancouver, WA
- front office assistant Vancouver, WA
- office secretary Vancouver, WA
- dental front office assistant Vancouver, WA
- secretary Vancouver, WA
- administrative secretary Vancouver, WA
- church secretary Vancouver, WA
- building automation manager Vancouver, WA
- automation project manager Vancouver, WA