Administrative Assistant - Emergency Preparedness

Emergency Preparedness Administrative Assistant

Hayward Area Recreation and Park District is seeking an Emergency Preparedness Administrative Assistant to join our team. In this role, you'll be the organizational backbone of our emergency preparedness initiatives ensuring our emergency training programs run smoothly, our FEMA compliance stays on track, and our team is always ready to respond when it matters most.

This position supports our Public Safety team in planning, coordinating, and documenting emergency preparedness programs and initiatives. You'll work at the intersection of administration and public safety, helping manage compliance requirements, coordinate training, and keep critical records up to date. Your attention to detail and organizational skills will directly contribute to our community's resilience and readiness.

What You'll Do (Responsibilities)

• Coordinate and schedule emergency preparedness training programs, drills, and exercises for staff and stakeholders
• Maintain accurate records and documentation to support FEMA compliance and federal/state reporting requirements
• Assist in developing and updating emergency operations plans, standard operating procedures, and preparedness materials
• Track deadlines, certifications, and compliance milestones across programs
• Serve as a point of contact for training participants, vendors, and partner agencies
• Assist, create, plan and conduct tabletop exercises for the District.
• Support grant documentation and reporting as needed

What We're Looking For

• Strong organizational and time management skills with the ability to juggle multiple priorities
• Excellent written and verbal communication skills
• Experience in an administrative support role; public safety, government, or emergency management experience a plus
• Familiarity with FEMA programs, NIMS, or ICS frameworks preferred
• Proficiency in Microsoft Office Suite and document management systems
• A proactive, detail-oriented mindset and a commitment to public service

Here are the details about the positions:

• Available Positions: 1
• Annual Salary: $80,100.96/year - $97,363.08/year
• Typical Work Schedule: Monday Friday, 5 days/week schedule, 40 hours/week, Weekends and Holidays as needed
• Typical Work hours: 8:30AM 5:00PM
• Full Time, Benefits-Eligible, Non-Exempt position
• Filing deadline: June 9, 2026
• 1st Round Interviews anticipated for the week of June 8th
• In-Person Panel Interviews anticipated for the week of June 15th
• Projected Start Date: July 2026

Play a critical role in keeping our community safe and apply for this role today! This posting may close at any time.