Administrative Assistant III

Job Title: Administrative Assistant IIIJob Description

The Administrative Assistant III provides comprehensive human resources and administrative support for a busy manufacturing site. This role serves as an accessible first point of contact for employees, supports HR operations, and delivers high-quality administrative assistance to the Plant Manager. The position focuses on maintaining accurate employee data and records, coordinating staffing and job bid processes, supporting union administration, and ensuring timely HR reporting and analytics. This is a fully onsite role with weekday daytime hours and the potential for overtime.

Responsibilities

• Serve as the first point of contact for employees on HR-related questions and direct inquiries to appropriate resources.

• Provide administrative support to the Plant Manager, including scheduling, documentation, and general office coordination.

• Perform Workday transactions and maintain accurate employee data, ensuring timely updates to personnel records.

• Post job openings, coordinate interview schedules, and support the bid process for internal candidates.

• Generate HR reporting and analytics to support workforce planning and decision-making.

• Process personnel status changes, including transfers, promotions, and organizational updates.

• Manage workforce rosters and ensure staffing information is current and accurate.

• Support timecard and attendance reporting, helping to resolve discrepancies and ensure proper tracking.

• Administer vacation and leave records, maintaining accurate documentation of employee time off.

• Maintain employee files and oversee record retention in accordance with company policies and regulatory requirements.

• Audit HR systems regularly to monitor data integrity and correct errors or inconsistencies.

• Manage the HR mailbox, triage employee inquiries, and ensure timely and accurate responses.

• Coordinate new hire processing and onboarding administration, including documentation, system setup, and orientation logistics.

• Provide union administration support, including maintaining seniority lists and administering job bid processes.

• Track and maintain labor relations documentation and records in an organized and accessible manner.

• Support contract administration activities related to union agreements and labor practices.

• Prepare union workforce reporting and assist with overtime and staffing tracking.

• Help prepare materials and documentation for labor-management meetings.

• Compile and organize documentation for grievances and arbitrations, ensuring completeness and accuracy.

• Support and help deliver new hire orientation sessions for union and non-union employees.

• Maintain required labor relations records in compliance with internal policies and external regulations.

Essential Skills

• Demonstrated experience providing administrative support in a fast-paced environment.

• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.

• High level of accuracy and attention to detail in data entry, recordkeeping, and documentation.

• Ability to work with HR information systems, including processing transactions and maintaining employee data.

• Proficiency in managing schedules, coordinating meetings, and handling office communications.

• Strong written and verbal communication skills to interact effectively with employees at all levels.

• Ability to handle confidential information with discretion and maintain professional integrity.

• Comfort working onsite in a manufacturing environment and engaging directly with plant personnel.

Additional Skills & Qualifications

• Experience supporting human resources operations, including onboarding and employee records management.

• Background working in or with unionized workforces and familiarity with labor relations processes.

• Experience assisting with job posting, interview scheduling, and internal job bid administration.

• Ability to compile HR reports and basic analytics to support workforce and staffing decisions.

• Experience maintaining seniority lists, overtime records, and staffing reports.

• Familiarity with documentation preparation for grievances, arbitrations, and labor-management meetings.

• Comfort working with timecard and attendance systems and resolving related issues.

• Ability to adapt to changing priorities and support occasional overtime as business needs require.

Work Environment

This position is 100% onsite at a manufacturing facility and operates Monday through Friday, with typical shifts of 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m., and the possibility of overtime based on business needs. The role is office-based within a plant environment, requiring regular interaction with production employees, supervisors, and leadership. The work involves extensive use of HR systems and standard office technology for data entry, reporting, and documentation. The environment is professional, structured, and collaborative, with a focus on accuracy, compliance, and timely support for operations. Appropriate attire consistent with an office setting in a manufacturing facility is expected.

Job Type & Location

This is a Contract position based out of Batesville, IN.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Batesville, IN.

Application Deadline

This position is anticipated to close on Oct 26, 2026.

Workplace Type

This is a fully onsite position in Batesville,IN.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.