Office Manager

Job Description

Job Description

Office/Plant Manager

Location: McKenney, VA
Schedule: Monday–Friday, 8:00 AM – 4:30 PM
Pay Rate: $25.00 per hour

Position Summary

We are seeking a highly organized, hands-on, and motivated Office/Plant Manager to oversee the daily administrative and operational functions of a busy manufacturing facility in McKenney, Virginia. This role is a key part of the leadership team and supports plant operations, human resources, payroll, recruiting, customer service, and general office administration while helping ensure a safe, efficient, and productive work environment.

The ideal candidate is a proactive problem solver with strong leadership, communication, and organizational skills who thrives in a fast-paced manufacturing setting.

Essential Responsibilities

Office & Administrative Management

• Oversee daily front office and administrative operations
• Maintain employee records and ensure confidentiality of personnel files
• Prepare reports, spreadsheets, and business documents as needed
• Manage office supplies, equipment, and vendor relationships
• Coordinate meetings, schedules, and internal communications

Human Resources & Recruiting

• Assist with recruiting, interviewing, hiring, and onboarding new employees
• Coordinate new hire paperwork, orientation, and training documentation
• Maintain attendance records and personnel files
• Support employee relations by addressing questions and concerns professionally
• Assist with disciplinary documentation, coaching, and performance management
• Ensure compliance with company policies and employment regulations

Payroll & Benefits Administration

• Process weekly payroll accurately and on time
• Review employee timecards and attendance records
• Coordinate payroll changes, new hires, terminations, and status updates
• Assist employees with payroll and benefits-related questions

Plant Operations Support

• Work closely with plant leadership to support daily production activities
• Assist with staffing coordination to meet production demands
• Monitor workflow and identify opportunities to improve efficiency
• Support inventory, purchasing, and general production office needs
• Help maintain a clean, organized, and safe work environment

Sales & Customer Support

• Provide administrative support to the sales team
• Assist with customer communication, order tracking, and scheduling
• Prepare customer documents, reports, and correspondence
• Coordinate communication between customers, production, and shipping

Safety & Compliance

• Promote a strong culture of safety throughout the facility
• Maintain required employee documentation and compliance records
• Assist with incident reporting, workplace investigations, and Workers' Compensation documentation
• Support OSHA compliance and internal safety policies

Qualifications

• Associate's or Bachelor's degree in Business Administration, Human Resources, Operations Management, or related field preferred
• Minimum of 3 years of office management, HR, or supervisory experience in a manufacturing or warehouse environment
• Payroll processing experience required
• HR, recruiting, and employee relations experience strongly preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with HRIS and payroll systems preferred
• Strong organizational and multitasking skills
• Excellent communication skills (written and verbal)
• Ability to maintain confidentiality and use sound judgment
• Bilingual (English/Spanish) is a plus

Preferred Skills

• Leadership and team development
• Payroll and HR administration
• Recruiting and interviewing
• Employee relations and conflict resolution
• Customer service and communication
• Manufacturing or warehouse operations
• Process improvement and problem solving
• Time management and organization
• Microsoft Office Suite
• ERP/payroll systems
• Safety and OSHA compliance

Physical Requirements

• Ability to sit, stand, and walk throughout the workday
• Occasional lifting up to 25 pounds
• Regular movement throughout office and production areas
• Ability to work in a manufacturing environment with varying temperatures and noise levels

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