Associate Accounting Analyst

Job Description and Duties

Under the direction of an Accounting Administrator I (Supervisor), the incumbent maintains fiscal integrity in accordance with sound accounting principles, including Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), State Administrative Manual (SAM), and State and Federal regulations. Incumbent is responsible for developing, testing, and implementing the Department’s Indirect Rate Proposal (ICRP) consistent with Title 2 in the Code of Federal Regulations, State Senate Bill 45, and the State Administrative Manual. Records and reconciles assigned transactions posted to the Department’s financial book of record. Responsible for independently performing the most complex analytical accounting duties. The incumbent has in-depth knowledge of fund accounting, financial reporting requirements, budget act language and related legislation, coding structure for financial controls, and financial statements. Vacation may be restricted during July and August due to year end tasks and financial reporting deadlines.

PARF 81-27-0031 / JC 530052

Eligibility for hire may be determined by your score on the Associate Accouting Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.  To apply for the exam, please click and search by typing in the classification title.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate .

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Working Conditions

• Position located at 1820 Alhambra Blvd, Sacramento. 
• Multiple positions may be filled from this recruitment.

While at their base of operation, employees will work in a climate-controlled office under artificial light. However, due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Most employees will work in workstations. Working hours will be set sometime between 6:00 a.m. and 4:30 p.m. Flexible schedules may not be available based on business needs of the organization. Overtime may be required and vacations may be restricted during peak times and fiscal year-end closing.

Special Requirements

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.

• Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process. 

• Cover Letter is required
  

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Resumes and cover letters will not take the place of the SOQ. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

• Describe how your education and work experience makes you qualified for this position. Please provide specific examples of your knowledge and experience with monthly reconciliation, year-end financial reporting and accounting systems and applications you have used.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Please visit either of the following two websites for a list of evaluation agencies: or .  Please redact birthdates and social security numbers

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledgeable in preparing annual financial statements.
• Ability to analyze routine to complex accounting issues and other information and draw sound conclusions and decisions to ensure proper accounting transactions.
• Ability to communicate in a clear and concise manner, both orally and in writing.
• Knowledgeable in Microsoft Office and accounting systems, particularly Excel, Outlook, Word and Access Database.
• Knowledge of California State budget, GAAP, GASB, SAM, UCM and the ability to apply fiscal policy to report criteria.
• Ability to work under pressure and tight deadlines.
• Ability to handle multiple assignments effectively and efficiently.
• Ability to work in team environment.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

• Other - Cover Letter is required.