Project Coordinator

A global automotive company is seeking a highly organized and proactive Project Coordinator to support its Alliance Development (AD) team in Mountain View, CA. This role plays a critical part in enabling startup engagement, supporting internal operations, and coordinating innovation-focused initiatives. The position will also provide support for event-related activities led by the Senior Managing Director of Branding, Communications, and Strategic Partnerships. Key Responsibilities: Legal, Contract, and Vendor Coordination Support the execution of legal and contractual requests, including NDAs, Letters of Representation (LORs), MSAs, SOWs, event agreements, and related documents Act as a liaison between startups and internal Legal teams to facilitate document review and processing Coordinate vendor contracts with accelerator partners, deal flow partners, universities, and software/research providers Event and Logistics Coordination Assist in planning and executing external events, sponsorships, internal workshops, and team activities Coordinate logistics including venue booking, catering, registration, and materials Manage purchase requests and payment processing in partnership with Business Operations Deal Flow & Startup Research Support AD team with preliminary startup research and screening Conduct ongoing market research to identify new startup opportunities (targeting ~20 per week) Maintain accurate deal flow data within Salesforce and related tools Build knowledge of investment processes, business priorities, and startup ecosystem trends Project Ownership & Operations Support Own and execute assigned projects, including events, tools, and process improvements Independently manage recurring coordination and administrative tasks Identify and elevate risks or blockers to ensure timely resolution Manage subscriptions for research and deal flow tools Provide support for budget tracking, expense reporting, and P-Card administration Documentation & Reporting Support development and distribution of weekly activity updates and reports Team & Cross-Functional Communication Facilitate communication between Alliance Development (AD) and Strategic Development (SD) teams Support collaboration across global teams, including bridging communication between Japan and North America Qualifications: 2+ years of experience in project coordination, operations, contract/vendor coordination, event coordination, or a related field Bachelor’s degree or equivalent experience Proficiency in Microsoft Office (Excel, Word, PowerPoint) Strong organizational skills with the ability to manage multiple priorities Strong communication skills across diverse teams and stakeholders Ability to navigate and support cross-cultural collaboration between Japan and North America Interest in or understanding of startup ecosystems, venture capital, and innovation landscapes Ability to connect market insights to broader business strategies Bonus Skillset: Professional proficiency in both English and Japanese is highly preferred (written and verbal) Experience with project management or task-tracking tools preferred Familiarity with collaboration platforms (e.g., SharePoint, Confluence, Jira) preferred Experience with tools such as Salesforce, Crunchbase, and PitchBook preferred Experience or familiarity with startups, venture capital, corporate venture capital, or open innovation. Work Environment: Onsite role based in Mountain View, CA Standard business hours with occasional flexibility required Periodic early evening meetings to accommodate collaboration with teams in Japan #J-18808-Ljbffr OSI Engineering