Assistant Project Manager

The Project Coordinator is a key contributor to supporting project execution and driving operational excellence across cross-functional teams. This role coordinates project activities, tracks progress, manages documentation, and facilitates communication among stakeholders to ensure successful project outcomes. Key Responsibilities: Work location is at our Plymouth Meeting PA office. Support planning, scheduling, and coordination of project milestones alongside PM’s Work closely with project managers, engineering teams, and external partners to monitor project timelines and costs Track deliverables and ensure timely follow-up on action items Maintain and organize key project documents including invoicing, meeting notes, subcontractor/vendor invoices, and change order logs Generate weekly/monthly project status reports for Project Management Leadership and stakeholders Assist and support project invoicing at the direction of the Project Managers Serve as a projects liaison between internal departments (Projects, Sales, Service) Schedule and facilitate project turnover meetings for new projects Ensure alignment across teams by managing updates and feedback loops Complete new vendors and subcontractors account creation in our PO system Assist in the implementation and maintenance of project management processes and tools Support risk assessment, mitigation strategies, and issue resolution Support cost tracking and budget monitoring activities with Project Managers and Project Engineers Participate in team planning sessions and knowledge-sharing initiatives Qualifications: Minimum high school diploma 2+ years of experience in project coordination or a similar role Proficiency in MS Office (Excel, PowerPoint, Outlook); experience with MS Project or similar tools a plus Strong organizational and time management skills Excellent written and verbal communication abilities Ability to work effectively in a fast-paced, team-oriented environment Detail-oriented with a focus on quality and accuracy Preferred Qualifications: Bachelor’s degree in Business, Engineering, Project Management, or a related field Experience in the HVAC or manufacturing industry Familiarity with Agile or Stage-Gate project management methodologies Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status #J-18808-Ljbffr Dexian