Business Office Assistant

Job DescriptionJob Description

Assistant Office Manager

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An established and growing psychotherapy practice in Oakbrook, Illinois, is seeking a full-time, detail-oriented individual for an office position. Serving children and families in the surrounding suburbs for wide range of clinical concerns.

This role is a key partner to focusing on enhancing the client and employee experience. The office culture is professional and friendly.

Primary Responsibilities:

• Assisting the business day-to-day office operations

• Performing general office work, including scanning, faxing, and handling incoming calls.

• Bookkeeping, auditing, and expense tracking.

• Following up with our 3rd party vendor/biller.

• Analyzing reports and implementing policies and procedures, requiring strong electronic organizational skills.

• Assisting with staff onboarding and providing general staff support.

• Managing multiple projects and prioritizing tasks effectively.

The successful candidate will learn all office functions, ranging from basic tasks to more complex areas, including:

• Monitoring the billing process and insurance payments.

• Managing the intake process.

• Conducting income audits and insurance benefit reviews.

Compensation and Benefits:

• Hourly Rate: $22 to $23 per hour. Potential for increases depending on the ability to take on additional duties. 35-40 hours per week.

• Location: Oak Brook office.

• Benefits: Health insurance, dental insurance, and participation in a Simple IRA plan are available.

Skill Requirements:

• Bachelors degree preferred

• Demonstrate experience improving systems and workflow

• Comfortable working independently and collaboratively with leadership

• Excellent organizational and time management skills

• Ability to problem solve and think ahead for complex systems with moving parts

• Interested in being part of a team for the long term. A commitment and passion for the helping profession.

• Previous office and experience with billing

• Detail oriented, strong organizational skills, and problem solving abilities

• Computer literate (google suite, Microsoft office, including Excel required.

• Successful resolution experience preferred.

Company DescriptionA group psychotherapy practice in business over 40 years. Practice has 20+ therapists. Main office Oakbrook, with satellite offices. We are well established and have a positive reputation in the communities where we work. We have a very steady stream of referrals and solid relationships with referral sources.Company DescriptionA group psychotherapy practice in business over 40 years. Practice has 20+ therapists. Main office Oakbrook, with satellite offices. We are well established and have a positive reputation in the communities where we work. xhqgsiq We have a very steady stream of referrals and solid relationships with referral sources.