Executive Assistant (Hybrid)

Job Description

Job Description

Executive Assistant
Pay: $28/hour
Shift: Monday-Friday, 8:30am-5pm
Location: Northbrook, IL, Hybrid, 3 days onsite, 2 days work from home
Benefits: Med/Den/Vis, 401(K), PTO and Paid Holidays

This role provides comprehensive administrative support to a senior executive or department, ensuring the efficient and effective operation of their work. The Executive Assistant acts as a key communication interface between teams, departments, and external contacts, managing a high volume of sensitive information with discretion and professionalism.

Responsibilities:

• Calendar Management:
  • Manage complex calendars for multiple individuals, including global time zone coordination.
  • Schedule meetings, appointments, and events with a high degree of accuracy and attention to detail.
  • Manage conflicts and anticipate needs to prevent overbooking and ensure time is utilized wisely.
• Travel Coordination:
  • Arrange domestic and international travel, including booking flights, hotels, and transportation.
  • Process expense reports and reconcile travel invoices.
• Communication and Information Management:
  • Prepare, edit, and distribute presentations, reports, correspondence, and other materials.
  • Manage internal and external communications, including newsletters, announcements, and project updates.
  • Maintain accurate records and files, ensuring confidentiality and compliance with retention policies.
• Resource Management:
  • Manage onboarding and offboarding processes for new employees and contractors.
  • Maintain accurate rosters, distribution lists, and vendor contact information.
• Financial Administration:
  • Assist with budget management, tracking expenses, and generating financial reports.
  • Process purchase orders and manage vendor contracts.
• Virtual Meeting Support:
  • Manage virtual meetings using platforms such as Microsoft Teams and Zoom, including scheduling, technical support, and record keeping.
• Project Support:
  • Provide administrative support for projects, including meeting coordination, task management, and documentation.

Qualifications:

• Education: Associate degree or bachelor’s degree preferred.
• Experience: 3-7 years of proven experience in senior-level administrative support.
• Technical Skills:
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio, SharePoint).
  • Experience with virtual meeting platforms (Microsoft Teams, Zoom).
  • Familiarity with financial systems (Ariba, Concur, Sharepoint) preferred.
• Soft Skills:
  • Exceptional organizational and time management skills.
  • Excellent communication skills, both written and verbal.
  • Strong attention to detail and accuracy.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Discretion and confidentiality in handling sensitive information.
  • Proactive and self-motivated with the ability to work independently and as part of a team.

This job description is not intended to be all-inclusive. Employees may be required to perform other duties as assigned.

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.