Corp Executive Assistant, Infusion Therapies & Platforms

Corporate Executive Assistant

This is where your work makes a difference. At Baxter, we believe every personregardless of who they are or where they are fromdeserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a jobyou will find purpose and pride.

Your Role:

The Corporate Executive Assistant is a critical support position providing high-level administrative assistance to the Infusion Therapies & Platforms (ITP) Group President, as well as Finance and HR leaders within Baxter Healthcare.

This role is responsible for managing executive schedules and communications, ensuring seamless coordination and prioritization to optimize operational efficiency. The Executive Assistant will oversee calendars, communications, meeting coordination (both virtual and in-person), business events, travel logistics, office support, and workspace coordination.

Success in this role requires exceptional communication skills, strong organizational capabilities, and the ability to manage multiple priorities in a fast-paced environment. A proactive mindset, sound judgment, and a strong understanding of company values and policies are essential. Performance will be measured by the effective management of executive priorities, timely execution of administrative responsibilities, and the ability to enhance productivity through strategic support.

What You'll Be Doing:

Calendar Management

• Manage executive calendars, including scheduling meetings, appointments, and travel
• Coordinate with internal and external stakeholders to ensure seamless execution of meetings and events
• Provide timely reminders and updates to executives and stakeholders

Correspondence and Communication

• Prepare and edit correspondence, reports, and presentation materials
• Respond to emails, phone calls, and inquiries on behalf of executives
• Maintain strict confidentiality when handling sensitive information
• Serve as a primary point of contact between executives and internal/external stakeholders

Travel Arrangements

• Coordinate complex travel itineraries, including flights, accommodations, and transportation
• Ensure all required materials and documentation are prepared for travel
• Arrange travel for executives and team members as needed

Event Planning

• Plan and coordinate executive-level meetings, conferences, and presentations
• Organize agendas, capture meeting notes, and track follow-up actions
• Partner with vendors and stakeholders to ensure successful event execution
• Ensure all materials, technology, and logistics are in place

Data Management & Compliance

• Maintain accurate records of executive activities, including meetings, travel, and communications
• Support decision-making by providing data insights and reporting as needed
• Ensure compliance with company policies, procedures, and documentation standards

Additional Administrative Support Duties

• Manage expense reports and reimbursements
• Partner with IT to troubleshoot and resolve technical issues
• Maintain executive office and team workspace
• Support onboarding activities for executives' direct reports

What You'll Bring

• High school diploma or equivalent required; associate's or bachelor's degree preferred
• 8+ years of experience in an executive administrative role, preferably within a global healthcare or pharmaceutical organization
• Proven ability to support senior executives with complex, high-volume international travel needs
• Strong organizational, prioritization, and time management skills
• Ability to maintain discretion and handle confidential information with integrity
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and M365 Copilot
• Experience with calendar management tools and administrative systems
• Certified Administrative Professional (CAP) or Certified Executive Secretary (CES) designation preferred

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $76,000 to $104,500 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.