Receptionist / Office Administrative Assistant

Job Description

Job Description

Description:

We are looking for a dependable and detail-oriented Office Administrative Assistant / Receptionist to support the daily operations of our Baton Rouge office. This role involves a mix of clerical duties, document handling, research, and general office upkeep. Ideal candidates are proactive, organized, and comfortable working in a fast-paced environment.

Responsibilities:

• Office Maintenance: Maintain a clean and welcoming office environment, including coffee preparation, kitchen upkeep, lobby organization, and conference room setup for meetings and depositions.
• Mail Handling & Document Processing: Open, sort, and stamp incoming mail; distribute to appropriate staff
• Legal Document Management: Assist with service of pleadings, filing hard copies, creating file folders, and organizing digital files from discs or drives.
• Jury Pool Research: Contact Clerk of Court, compile juror spreadsheets, and conduct online research to assess juror credibility.
• Phone & Communication Support: Serve as back-up for the main switchboard operator on occasion. Answer incoming calls, gather information, and forward messages to appropriate staff via email or voicemail.
• Shipping & Supplies: Manage incoming and outgoing packages, verify supply orders, organize inventory, and maintain shipping records.
• E-Filing & Transcription: E-file legal documents, transcribe dictation, and enter attorney time into Coyote.
• Other duties as assigned

Qualifications:

• High school diploma or equivalent required; additional administrative or receptionist training is a plus.
• Previous experience working as a receptionist, switchboard operator, or in a customer-facing role, preferably in a law firm or professional services environment.
• Proficiency in operating multi-line phone systems.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel).
• Friendly, professional demeanor with a client-focused approach

Job Type: Full-time / Fully Onsite

Physical Requirements

• Ability to lift up to 15 pounds when required.

Please note that this job description is a general outline of expected duties and responsibilities and is not exhaustive. Actual responsibilities may vary based on individual circumstances and business needs.

Benefit Highlights:

• Life Insurance: We provide $50,000 coverage at no cost to the employee.
• Long-Term Disability Insurance: Also provided at no cost to the employee.
• Competitive Medical, Dental and Vision plans through Blue Cross Blue Shield
• 401(k) Retirement Plan: with an annual discretionary match
• HSA with Employer Contribution
• Dependent Care FSA
• Generous PTO allotment
• Flexible Work Schedules
• Additional Supplemental insurances are also available

Equal Opportunity Employer:

Degan, Blanchard & Nash (DBN) is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. DBN makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Degan, Blanchard & Nash (DBN) participates in E-Verify and Right to Work to confirm identity and employment eligibility.

This position is not open to recruiting agencies. Any resumes sent to Degan, Blanchard & Nash by an agency that was not specifically engaged for this position and does not have a valid agreement on file with DBN will become the property of Degan, Blanchard & Nash. DBN will not be responsible for any fees related to unsolicited resumes.