Advanced Placement (AP) Testing Coordinator

Advanced Placement (AP) Testing Coordinator

Classification: Stipend (Stipend may be assigned to one or more individuals) Assignment: Throughout school year FLSA Status: Non-Exempt Reports To: Assistant Principal of Curriculum and Instruction or designee Location: Deerfield High School Pay: $10,000 per school year

The AP Testing Coordinator oversees the planning, registration, ordering, security, administration, and return of Advanced Placement (AP) exams; coordinates communication with students, families, and staff; manages testing logistics and accommodations; collects and reconciles exam fees; and ensures compliance with all College Board policies and procedures to support a secure and successful AP testing program.

Qualifications

• Current Deerfield High School Staff Member
• Able to work flexible hours throughout the school day during AP testing periods
• Must be patient, flexible, and student-centered.
• Excellent attention to detail and organizational skills.

Essential Functions

The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position.

• Coordinate all aspects of Advanced Placement (AP) exam administration in accordance with College Board policies and procedures.
• Serve as the primary point of contact between the school and the College Board regarding AP testing.
• Manage student registration, exam ordering, and testing schedules.
• Communicate testing information, deadlines, fees, and procedures to students, families, and staff.
• Verify student enrollment and testing eligibility and maintain accurate testing records.
• Coordinate and implement approved testing accommodations for students with disabilities.
• Receive, inventory, secure, and distribute AP testing materials in compliance with College Board security requirements.
• Develop testing room assignments and schedules to support efficient exam administration.
• Recruit, train, schedule, and supervise proctors and other testing personnel.
• Ensure testing environments meet all College Board standards and requirements.
• Monitor testing sessions and address testing irregularities, security concerns, and student needs.
• Complete and submit required testing documentation, reports, and post-administration materials.
• Maintain confidentiality of student information and security of all testing materials.
• Collect, track, and reconcile exam fees, fee waivers, invoices, and related financial records.
• Collaborate with administrators, counselors, teachers, and support personnel to ensure successful testing operations.
• Respond to inquiries from students, parents, staff, and community members regarding AP testing.
• Analyze and report testing participation data and assist with score reporting processes.
• Maintain knowledge of current College Board policies, procedures, and updates related to AP testing.
• Perform other duties related to assessment coordination and testing administration as assigned.

Language Skills

Communicates clearly both in oral and written format with all constituents of the District 113 community. Effectively present information and respond to questions from constituency groups. Apply knowledge of current research and theory in a specific field. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies.

Mathematical and Technical Skills

Calculate figures, estimates, proportions, percentages, and cost projections. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, financial management, and data analysis.

Reasoning Ability

Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables.

Contacts Outside Your Own Department:

Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers.

Physical and Mental Demands:

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell.
• The employee is regularly required to communicate with staff and others.
• The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls.
• The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands, along with constant contact with students, colleagues and the public.

Working Conditions:

• In the work environment, this role is regularly exposed to office environmental conditions.
• The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues.
• The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people.
• During the AP testing period, the employee is frequently required to work irregular or extended work hours, which may include evenings or weekends.

Safety:

As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures.

Required to:

• Use good safety awareness and judgment
• Follow policies
• Report potentially unsafe conditions
• Follow manufacturer safety instructions when using equipment
• Follow agency ergonomic policies and procedures

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.