Administrative Assistant

Title: Administrative Assistant

Duration: 02+ months contract

Location: Indianapolis, IN 46077 (Hybrid)

Target Pay Rate: $23- $25.00/hr. on W2

Description

Executive Travel Coordination

• Serve as the primary point of contact for executive travel planning and logistics
• Coordinate end-to-end travel arrangements, including flights, hotels, ground transportation, and itineraries
• Manage complex and frequently changing travel schedules across multiple executives
• Anticipate travel needs and proactively resolve scheduling or logistical conflicts
• Ensure compliance with Corteva global travel policies and approval requirements

Itinerary & Logistics Management

• Develop detailed, executive-ready travel itineraries with meeting schedules, locations, and supporting materials
• Coordinate travel-related logistics for meetings, conferences, and executive events
• Liaise with internal stakeholders, external vendors, and travel providers to ensure smooth execution
• Track travel changes and provide real-time updates to executives and key stakeholders

Administrative & Operational Support

• Maintain executive calendars as it relates to travel and key engagements
• Support meeting coordination tied to travel (agenda alignment, materials preparation, logistics)
• Handle confidential information with a high level of discretion
• Prepare reports, trackers, and travel summaries as needed

Problem Solving & Escalation

• Serve as a rapid-response resource for travel disruptions or last-minute changes
• Troubleshoot booking issues, delays, cancellations, and re-accommodations
• Escalate critical issues appropriately while maintaining executive confidence

Qualifications

• 3+ years of administrative support experience (executive-level support preferred)
• Proven experience coordinating complex travel arrangements (domestic and international)
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Exceptional organizational skills and ability to manage competing priorities
• Strong communication skills with the ability to interact professionally with senior leaders
• High level of discretion and confidentiality

Preferred Experience

• Experience supporting executive leadership teams
• Familiarity with corporate travel systems (e.g., Concur, BCD Travel)
• Experience working within global organizations or matrixed environments

Key Competencies

• Attention to Detail – Ensures accuracy in all travel and logistics planning
• Urgency & Responsiveness – Operates effectively in time-sensitive scenarios
• Stakeholder Management – Builds trust with executives and cross-functional partners
• Problem Solving – Proactively identifies and resolves issues before escalation
• Organization & Prioritization – Manages multiple high-priority requests simultaneously