Evening Administrative Assistant

Job Description

Job Description

Position Summary: The Administrative Assistant provides essential support to the daily operations of the dance studio. This role is the first point of contact for students, parents, and visitors, ensuring a welcoming environment while managing scheduling, communications, and administrative tasks. The position plays a vital role in maintaining an organized, efficient, and professional studio atmosphere. Key Responsibilities: Greet and assist students, parents, and visitors with professionalism and friendliness.

Answer phones, respond to emails, and manage studio correspondence.

Manage class registration, tuition payments, and attendance tracking.

Maintain and update studio schedules, calendars, and client databases.

Coordinate studio events, recitals, and rehearsals, including logistics and communication.

Process invoices, receipts, and basic bookkeeping duties.

Support instructors with administrative needs such as printing materials or organizing costumes.

Monitor cleanliness and organization of front desk and lobby area.

Uphold studio policies and ensure a safe and welcoming environment.

Qualifications: Previous experience in an administrative or customer service role; experience in a performing arts or dance environment is a plus.

Strong organizational and multitasking skills.

Excellent verbal and written communication.

Proficiency with office software (e.g., Google Workspace, Microsoft Office)

Friendly, professional demeanor and ability to work in a fast-paced environment.

Work Schedule: Part-time or full-time depending on studio needs; must be available during peak studio hours (afternoons, evenings, weekends).