Administrative Assistant

Job Description

Job Description

City Overview: The Historic City of Mount Rainier, MD is a residential community sitting on the border of Washington DC and Prince Georges County, MD. Serving 8,500 residents, the community is a small urban oasis of historic homes and unique shops. Position Summary: Under the supervison of the Director of Code Compliance, the Administrative Assistant receives, logs, and distributes building plans for plan checking; checks and review permit applications and supporting documents for proper form, sufficiency of information, and conformance with legal standards;and issue permit as authorized. This is a full-time, non-exempt, position. Salary: Salary range is $42,634 to $46,044, commensurate with experience. Essential Administrative Function: Performs basic administrative support and customer service duties within scope of authority and training; duties may vary according to job assignment. Greets the public and responds to routine inquires such as requests for records, reports and information. Provides customer services, information and assistance to customers and clients; answers questions and resolves issues within scope of authority. Provides clerical support, including data input, correspondence, copies, and mail. Processes and updates computer data and record files for area of assignment. Arranges and sets up meetings, meeting rooms, and equipment. Processes purchase requests, invoices and other administrative forms and records, and maintains supplies inventory. Prepares and distributes training and presentation materials and program flyers. Resolves routine problems encountered in performance of work assignments. Refers matters beyond the scope of authority and training to supervisor for resolution. Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.. Essential Permit/Licensing Function: Receive and review building applications from residents, contractors, and business owners. Verify that projects have obtained all necessary county approvals. Calculate and verify valuations and fees; accept payments; issue permit as authorized. Maintain records and prepare reports as required. Log, schedule inspection requests, and prepare field files for daily for inspectors as needed. Prepare Certificate of Occupancy as required. Assist code inspectors in coordinating inspection requests; perform clerical duties to assist as needed. Supervisory Responsibility: This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.