Billing Specialist

Job Description

Job Description

Accountants One has a repeat client for over 14 years, who is looking for a  Billing Coordinator

Our client is seeking a detail-oriented and customer-focused professional to support daily operations, client communications, scheduling, and billing activities. This role is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced service environment. The successful candidate will serve as a key liaison between customers, technicians, vendors, and the operations team while ensuring accurate invoicing and exceptional customer service.

Responsibilities

• Prepare and process customer invoices using QuickBooks.
• Review work orders and service documentation to ensure billing accuracy.
• Do IFTA quarterly filing
• Daily billing and monthly billing
• Help schedule drug testing and alcohol testing 
• Maintain customer accounts, billing records, and supporting documentation.
• Assist with accounts receivable activities, including collections and payment follow-up.
• Respond to customer inquiries regarding services, scheduling, and invoices.
• Serve as a primary point of contact via phone, email, and text communication.
• Coordinate service appointments and manage scheduling for drivers and technicians.
• Monitor schedules and communicate updates to customers and internal teams.
• Track work orders and ensure all required documentation is completed and maintained.
• Generate reports and assist with accounting and administrative projects as needed.
• Build and maintain positive relationships with customers, vendors, and team members.

Qualifications

• Experience with invoicing, billing, bookkeeping, and administrative 
• QuickBooks experience preferred.
• Strong customer service and communication skills.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Excellent organizational skills with the ability to manage multiple priorities.
• High level of accuracy and attention to detail.
• Ability to work independently while contributing to a collaborative team environment.
• Positive attitude and a commitment to providing outstanding customer service.

Preferred Experience

• Transportation, fleet services, maintenance, logistics, or other service-based industries.
• Coordinating multiple schedules, appointments, or projects simultaneously.

What’s Offered

• Competitive compensation.
• Growth opportunity with an expanding organization.
• Collaborative and supportive team environment.
• Visible role with direct impact on customer satisfaction and business operations.

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Accountants One is an Accounting and Finance Recruiting and Staffing Firm. We understand that an organization is only as good as its people. That is why we are fanatical about recruiting. Our inspiration is derived from the creation of value through aligning the right organizations with the right people.

Company Description

Accountants One is an Accounting and Finance Recruiting and Staffing Firm. We understand that an organization is only as good as its people. That is why we are fanatical about recruiting. Our inspiration is derived from the creation of value through aligning the right organizations with the right people.