Administrative Assistant 1

What You Will Be Doing As our new Administrative Assistant 1, you will provide comprehensive administrative support to the Division of Homeland Security and Emergency Management (HS&EM). Your duties include office management, policy implementation, travel and payroll coordination, HR support, fiscal oversight, and assistance during emergency responses. You will act as a resource in personnel/payroll, travel, archiving, and computer training, and must research, interpret, and explain complex policies and procedures. Effective communication via email, phone, and in‑person is essential for handling inquiries, complaints, and requests for information. A thorough understanding of administrative guidelines and policies is required to apply them independently, advise staff, and provide technical assistance. Additionally, you will answer the Division’s main phone line, including calls for the State Emergency Operations Center (SEOC Hotline) during duty hours. Qualifications and Experience • Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk, or similar roles with the State of Alaska or an equivalent employer). • OR six months of any combination of post‑secondary education, vocational education, and/or advanced‑level clerical experience (three semester or four quarter hours of post‑secondary education equals one month of experience; 150 hours of vocational education equals one month of experience). • Examples of advanced clerical experience include: Reviewing complex or questionable applications or documents, searching files and regulations to determine accuracy, using judgment in applying criteria, rules, regulations, and policies, and providing information to staff. Tracking expenditures and completing necessary administrative paperwork in accordance with regulations. Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures (e.g., timesheets, appointment paperwork, drug testing notifications for employees requiring a valid Commercial Driver’s License). You must be willing and able to occasionally travel to remote field sites using boats, small aircraft, and helicopters, and be prepared to work in varying weather conditions, confined areas, and potentially be exposed to wildlife. Background Check & Base Access Successful applicants must pass a federal background check and obtain a Defense Biometrics Identification System (DBIDS) card to allow base access at Joint Base Elmendorf‑Fort Richardson (JBER). All job offers are conditional on successful completion of the background check and issuance of the card. Applicants may also need to maintain a Common Access Card (CAC) and a valid Alaska Driver License if using a private vehicle. Special Physical, Mental, or Behavioral Requirements Willingness and ability to travel within the State, including very remote areas, and out of state on an as‑needed basis. Transportation via government vehicle, commercial airlines, small and large planes, helicopters, boats, snow machines, and ATVs to remote areas. Rapid deployment during catastrophic disaster emergency responses, including altered work times, longer shifts (12 hours or more), working in austere facilities, and living in spartan accommodations such as tents or cabins. Stamina and ability to withstand stress, mental and emotional strength required for life‑and‑death implications to communities and jurisdictions. Benefits Paid leave accrual, a variety of retirement options, and comprehensive medical, vision, and dental plans. Environment Located on Joint Base Elmendorf‑Fort Richardson, you will enjoy a three‑mile paved walking/jogging trail, an on‑site café, and a no‑cost fitness center at the Army National Guard Armory. The work environment includes collaboration with uniformed military members and fellow state employees while maintaining a healthy work‑life balance. Mission, Values, and Culture The Mission of HS&EM is to lead the way in homeland security and emergency management, fostering a prepared, resilient Alaska capable of responding to all‑hazards events. We value rapid decision‑making, adaptability, cross‑training, and career growth. EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). The State of Alaska is an equal opportunity employer. #J-18808-Ljbffr