Executive Assistant I

Executive Assistant PositionThe Executive Assistant provides senior-level administrative support to the Chair of the Department of Emergency Medicine, Department Administrator, faculty, and resident physicians. This position coordinates departmental activities, manages calendars, meetings, travel, purchasing, timekeeping, communications, and financial records. The role requires independent judgment, strong organizational skills, and discretion when handling sensitive or confidential information.Qualifications:Education, general: Bachelor's degree in business administration, finance, or related field, plus two (2) years of administrative support experience OR High School Diploma/GED, plus six (6) years of administrative support experience.Must also be proficient in Microsoft Office, Word, Excel, and PowerPoint.Preference given to the applicant with cutting edge skills utilizing organizational software such as Box, Adobe Suite, RedCap database development and management skills, Workday experience, and professional caliber social media communications and experience with SharePoint.Responsibilities:Manage the Chair's calendar, travel arrangements, meetings, correspondence, and departmental activities.Coordinate communication with faculty, staff, and other departments across campus.Prepare presentations, reports, correspondence, meeting materials, and minutes.Maintain departmental spreadsheets, databases, files, and records.Process and reconcile faculty and staff travel expenses and the department's BTA card account.Procure departmental supplies and services and process purchase requisitions in Workday.Identify and apply the appropriate cost centers for departmental expenses.Serve as the departmental timekeeper and assist with screening applicant resumes.Provide administrative support to the Department Administrator, faculty, and resident physicians.Track faculty and resident expenditures from designated fund accounts.Manage general office operations, including phone calls, visitors, mail, faxes, office supplies, and housekeeping requests.Protect sensitive and confidential information.Perform other duties as assigned.Salary Information: Commensurate with education and experienceRequired Documents to Apply: ResumeOptional Documents:Special Instructions to Applicants:Recruitment Contact Information:Please contact View email address on click.appcast.io for any recruiting related questions.All application materials must be uploaded to the University of Arkansas System Career Site do not send to listed recruitment contact.Pre-employment Screening Requirements:Criminal Background Check, Substance Abuse TestingThis position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.Benefits Eligible:Yes