Executive Assistant

• Provide senior-level administrative support to the Chair of Emergency Medicine, Department Administrator, faculty, and resident physicians
• Manage calendars, meetings, travel arrangements, correspondence, and departmental activities
• Coordinate communications with faculty, staff, and other campus departments
• Prepare presentations, reports, correspondence, meeting materials, and minutes
• Maintain departmental spreadsheets, databases, files, and records
• Process and reconcile travel expenses and the department’s BTA card account
• Procure supplies and services and process purchase requisitions in Workday
• Identify appropriate cost centers for departmental expenses
• Serve as departmental timekeeper and assist with screening applicant resumes
• Track faculty and resident expenditures from designated fund accounts
• Manage general office operations
• Protect sensitive and confidential information
• Perform other duties as assigned

Requirements Bachelor's degree in business administration, finance, or related field plus two (2) years of administrative support experience, OR high school diploma/GED plus six (6) years of administrative support experience Proficiency in Microsoft Office, Word, Excel, and PowerPoint Preferred: organizational software skills including Box, Adobe Suite, RedCap database development and management, Workday, professional-caliber social media communications, and SharePoint Proof of legal authority to work in the United States on the first day of employment Successful completion of pre-employment criminal background check and substance abuse testing Core Competencies Demonstrates expertise in providing senior-level administrative support, managing calendars, and coordinating communications within a medical department. Proficient in Microsoft Office and organizational software, ensuring efficient office operations and handling sensitive information. Highest-signal resume keywords Administrative Support Experience Calendar Management Microsoft Office Proficiency Workday Proficiency Organizational Software Skills Hard Skills Administrative Support Calendar Management Travel Arrangements Expense Reconciliation Database Management Report Preparation Meeting Coordination Timekeeping Procurement Record Maintenance Soft Skills Communication Organizational Skills Confidentiality Attention to Detail Interpersonal Skills Certifications & Qualifications Bachelor's Degree High School Diploma/GED Industry Keywords Emergency Medicine Department Administration Faculty Coordination Confidential Information Protection Applicant Screening Tools & Technologies Microsoft Word Microsoft Excel Microsoft PowerPoint Workday Box Adobe Suite RedCap SharePoint #J-18808-Ljbffr Jobtailor