Executive Assistant I

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Closing Date:
09/19/2026
Type of Position:
Professional Staff - Operations
Job Type:
Regular

Work Shift:

Sponsorship Available:

No
Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at View email address on click.appcast.io.


Department:
COM | Emergency Medicine Administration

Department's Website:

Summary of Job Duties:
The Executive Assistant provides senior-level administrative support to the Chair of the Department of Emergency Medicine, Department Administrator, faculty, and resident physicians. This position coordinates departmental activities, manages calendars, meetings, travel, purchasing, timekeeping, communications, and financial records. The role requires independent judgment, strong organizational skills, and discretion when handling sensitive or confidential information.
Qualifications:

• Education, general: Bachelor's degree in business administration, finance, or related field, plus two (2) years of administrative support experience OR High School Diploma/GED, plus six (6) years of administrative support experience.

Knowledge, Skills and Abilities:

• Must also be proficient in Microsoft Office, Word, Excel, and PowerPoint.
• Preference given to the applicant with cutting edge skills utilizing organizational software such as Box, Adobe Suite, RedCap database development and management skills, Workday experience, and professional caliber social media communications and experience with SharePoint.

Additional Information:

Responsibilities

• Manage the Chair's calendar, travel arrangements, meetings, correspondence, and departmental activities.
• Coordinate communication with faculty, staff, and other departments across campus.
• Prepare presentations, reports, correspondence, meeting materials, and minutes.
• Maintain departmental spreadsheets, databases, files, and records.
• Process and reconcile faculty and staff travel expenses and the department's BTA card account.
• Procure departmental supplies and services and process purchase requisitions in Workday.
• Identify and apply the appropriate cost centers for departmental expenses.
• Serve as the departmental timekeeper and assist with screening applicant resumes.
• Provide administrative support to the Department Administrator, faculty, and resident physicians.
• Track faculty and resident expenditures from designated fund accounts.
• Manage general office operations, including phone calls, visitors, mail, faxes, office supplies, and housekeeping requests.
• Protect sensitive and confidential information.
• Perform other duties as assigned.

Salary Information:
Commensurate with education and experience

Required Documents to Apply:
Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact View email address on click.appcast.io for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site


Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.


Constant Physical Activity:
N/A
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes